04 - HAADMIN PLAN 2 - Laserfiche WebLink

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documents are written third party verification since these documents originated from a third party source. SAHA may, at its discretion, reject any tenant-provided documents and follow up directly with the source to obtain necessary verification of information. Current acceptable tenant-provided documents must be used for income and rent determinations. SAHA will accept documents dated up to 6 months before the effective date of the family's reexamination if the document represents the most recent scheduled report from a source. For example, if the holder of a pension annuity provides semi-annual reports, SAHA would accept the most recent report. Any family self-certifications must be made in a format acceptable to SAHA and must be signed in the presence of a SAHA representative or SAHA notary public. File Documentation SAHA must document in the file how the figures used in income and rent calculations were determined. All verification attempts, information obtained, and decisions reached during the verification process will be recorded in the family's file in sufficient detail to demonstrate that SAHA has followed all of the verification policies set forth in this plan. The record should be sufficient to enable a staff member or HUD reviewer to understand the process followed and conclusions reached. When SAHA is unable to obtain third-party verification, SAHA's staff will document in the family file the reason that third-party verification was not available [24CFR 960.259 ©(1); Notice PIH 2010-19] . 7-I.C. UP-FRONT INCOME VERIFICATION (UIV) Up-front income verification (UIV) refers to SAHA's use of the verification tools available from independent sources that maintain computerized information about earnings and benefits. UIV will be used to the extent that these systems are available to SAHA. There may be legitimate differences between the information provided by the family and UIV- generated information. No adverse action can be taken against a family until SAHA has independently verified the UIV information and the family has been granted an opportunity to contest any adverse findings through the informal review/hearing process of SAHA. See Chapter 6 for SAHA's policy on the use of UIV/EIV to project annual income. Up-front Income Verification Using HUD's Enterprise Income Verification (EIV) System (Mandatory) The EIV System is a web-based application, which provides PHAs with employment, wage, unemployment compensation and social security benefit information of tenants who participate in the Public Housing and various Section 8 programs under the jurisdiction of the Office of Public and Indian Housing (PIH). The EIV system contains two main components: tenant income data reports and "exceeds threshold" reports. iii29iio Page 7-3