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EIV is classified as an UIV technique (or automated written third party verification), which helps <br />to identify income sources and/or amounts that the tenant may not have disclosed. This UIV <br />technique in many instances will reduce the need to mail or fax third party verification request <br />forms to an income source. <br />Effective January 31, 2010, SAHA is required to use the EIV system in its entirety. The <br />following policies apply to the use of HUD's EIV system: <br />EIV Income Reports <br />The data shown on EIV Income Reports is updated quarterly, thus data may be between 3 and 6 <br />months old at the time reports are generated. <br />SAHA will obtain income reports for annual re-examinations on a monthly basis. Reports will <br />be generated as part of the regular re-examination process. <br />EIV Income reports will be compared to family provided information as part of the annual re- <br />examination process. EIV income reports will also be used in interim re-examination to identify <br />any discrepancies between reported income and income shown in the EIV system, and as <br />necessary to verify and calculate earned income, unemployment benefits, Social Security and/or <br />SSI benefits. EIV will also be used to verify that families claiming zero income are not receiving <br />income from any of these sources. <br />EIV income reports will be retained in participant files with the applicable annual or interim re- <br />examination documents. <br />SAHA will inform all applicants and participants of its use of the following UIV resources <br />during the admission and reexamination process: <br />HUD's Enterprise Income Verification system <br />HUD's Social Security Administration reporting system <br />Ca1WORKS' welfare, food stamps, and cash aid verification system <br />SAHA must restrict access to and safeguard UIV data in accordance with HUD guidance on <br />security procedures, as issued and made available by HUD. <br />EIV Discrepancy Reports <br />The EIV discrepancy report is a tool for identifying families who may have concealed or under- <br />reported income. Data in the discrepancy report represents income for past reporting periods and <br />may be between 6 months and 30 months old at the time reports are generated. <br />Families who have not concealed or under-reported income may appear on the discrepancy <br />report in some circumstances, such as loss of a job or addition of new family members. <br />iii29iio Page 7-4 <br />