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Landscape Agreement Amendments <br />February 22 <br />Page 2 <br />The agreement with DMS Facility Services expires on March 31, 2011. DMS will continue to <br />maintain District 1 on a month to month basis until the RFP process is completed (approximately <br />June 30, 2011). Staff recommends extending the DMS agreement for the maintenance of District 1 <br />at a monthly rate of $21,760. This amendment includes funding for up to four months ($87,040) <br />and a $5,000 contingency for unanticipated work, resulting in a total not to exceed amount of <br />$92,040. <br />The agreement with Mariposa Landscape for the maintenance of District 3 expires on March 31, <br />2011. Mariposa Landscape is not interested in extending their agreement at the current monthly <br />rate. Staff contacted District 4 contractor Master Landscape and they agreed to add the Mariposa <br />properties to their agreement at the current monthly rate until the City completes the RFP process. <br />Both District 3 and District 4 are in the south part of the City. Staff recommends amending the <br />Master Landscape agreement to take over the maintenance of District 3 on a month to month <br />basis at a monthly rate of $36,077. This amendment includes funding for up to four months <br />($144,308) and a $5,000 contingency for unanticipated work. The current agreement amount with <br />Master Landscape for the maintenance of District 4 is $666,310. An additional $52,882 is included <br />to cover the month of July, if necessary, to complete the RFP process. The new agreement not to <br />exceed amount will be $868,500. <br />The agreement with Vista Del Verde Landscape expires on February 28, 2011. Vista Del Verde is <br />not interested in extending their agreement at the current monthly rate. Most of the park properties <br />covered by this agreement are in District 2, which is currently being maintained by Merchants <br />Landscape. Staff contacted Merchants and they agreed to add the Vista Del Verde properties to <br />their agreement at the current monthly rate until the City completes the RFP process. Staff <br />recommends amending the Merchants agreement on a month to month basis at a monthly rate of <br />$18,762. This amendment includes funding for up to five months ($93,810) and a $5,000 <br />contingency for unanticipated work. The current agreement amount with Merchants for District 2, <br />including the Civic Center, is $756,351. An additional $58,033 is included to cover the month of <br />July, if necessary, to complete the RFP process. The new agreement not to exceed amount will be <br />$913,194. <br />FISCAL IMPACT <br />Funds are available in the following contract services accounts (nos. 01113250 62320, 07413250 <br />62320, 06717650 62320, 40718842 62300, and 01114410 62300). <br />Gerardo Mouet <br />Executive Director <br />Parks, Rec. and Comm. Svcs. Agency <br />APPROVED AS TO FUNDS & ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance and Mgmt. Services Agency ,�— <br />25H -2 <br />