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EXHIBIT A <br />SPECIFICATION FOR ROUTINE MAINTENANCE <br />1. GENERAL CONDITIONS <br />A. FUNCTIONS AND RESPONSIBILITIES <br />1. City - Director's Authority <br />The Director is the only person authorized to direct changes in any of the requirements <br />under the Agreement and, not withstanding any provisions contained elsewhere in the <br />Agreement, and said authority remains solely in the Director. In the event that the <br />Contractor effects any such changes at the direction of any person other than the <br />Director, the changes will be considered to have been made without authority and solely <br />at the risk of the Contractor. In addition, the Director shall have the authority to <br />accept/reject materials, workmanship and to make changes in work or schedule, when <br />the City determines that no extra costs are involved. <br />The intent of these specifications is known by the City of Santa Ana. Any questions <br />relating to the interpretation of these specifications must be addressed, in writing, prior <br />to the start of work. When the performance of the work or completion per schedule is <br />determined to be sub-standard, the director may recommend that all or a portion of <br />payment be withheld. Payment to be withheld shall be deducted from the next monthly <br />payment due, or if the amount is insufficient to cover payment, the Contractor shall be <br />liable for said deficiency and will be billed accordingly. <br />The Director, or his authorized representative shall decide all questions, which may <br />arise as to the manner of performance and completion per schedule, acceptable <br />fulfillment of the Agreement by the Contractor, interpretation of the specifications, and <br />compensation, including completion of work by alternate sources. <br />2. Contractor <br />a) Local Office <br />The Contractor shall maintain a physical office within the 714 area code (local <br />office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 <br />p.m. with a company representative present at all times. Answering services or <br />mobile telephones will not be considered a local office. <br />b) Submittals <br />Prior to performing, and by the first of every month thereafter, Contractor shall <br />submit to the Director for approval: 1) a detailed annual, monthly and weekly <br />work schedule; 2) time sheets of employees assigned to the contract areas; 3) <br />names and titles of all persons working on the project and their qualifications; 4) <br />and equipment, materials and/or chemicals to be used on the project. The <br />9 <br />19C-11