FULL PACKET_2011-02-22 - Laserfiche WebLink

Home Browse Search

I. REQUEST FOR PROPOSAL TERMS A. PROPOSAL SUBMISSIONS Proposals must be submitted to the Budget and Accounting Section in a sealed envelope labeled with, the name of the company, RFP NO. 11 -004 and the proposal due date and time. An authorized representative of the contractor must sign the proposal. B. PROPOSAL WITHDRAWAL Proposals may be withdrawn by written request received before the hour set for the opening. After that time, the contractor may not withdraw proposals for a period of ninety (90) days from the date of the opening. C. LATE PROPOSALS It is the responsibility of the contractor to see that any proposal submitted shall have sufficient time to be received by the Budget and Accounting Section prior to the proposal due date and time. The City shall not be responsible for proposals lost or delayed in the mail. Late proposals will be returned to the contractor unopened. D. REQUIRED DOCUMENTS Contractor must return the following completed documents with their proposal: • Detailed proposal of services in accordance with the specifications detailed in Exhibit A. Proposal should include a business plan specifying the resources the contractor will dedicate to this agreement, including a detailed organizational chart depicting the organization's hierarchy and each position and number of positions by job classification, who they report to, different crews, etc. The organizational chart should also depict the ball diamond infield sub - contractors organizational structure, number of Santa Ana crews, number of employees, etc. The proposer's business plan should also explain why your company's organizational structure and number of resources will best be able to improve the quality of Santa Ana parks. • The proposal should take into consideration the evaluation criteria included in Section III and should not exceed 20 pages. • Proposals should include job qualifications of key contract staff including general manager, superintendent, supervisor, irrigation specialists, pesticide operators, and lead maintenance workers. • Completed Contractor's References form (Section IV); • Completed Proposal Summary and Deviations from Specifications form (Section V); • Signed Proposal Form (Section VI); • Exhibits B, C and D are for reference only, but will be required when a contract is awarded. Contractor must submit one original and eight (8) photocopies of each proposal offered. E. RIGHTS RESERVED The right is reserved by the City of Santa Ana to reject any or all proposals or to waive any informality or technical defect in a proposal. F. AGREEMENT Successful contractor(s) will be required to enter into an agreement with the City of Santa Ana. The City reserves the right to enter into an agreement with any, all, or none of the contractors 3 19C -5