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for a one -year period, with the option of extending the agreement for four additional one -year terms. G. SELL OR ASSIGN The successful contractor shall not have the right to sell, assign, or transfer any obligations resulting from this proposal without the specific written consent of the City. H. RECEIVING TIME The receiving time in the Budget and Accounting Section will be the governing time for acceptability of proposals. Telegraphic, telephonic and facsimile proposals will not be accepted. I. COMPLIANCE WITH LAWS All proposals shall comply with current federal, state, and other laws relative thereto. Contractor further agrees that the services proposed comply with all applicable Federal and State Occupational Safety and Health laws, standards for regulations, and that contractor will indemnify and hold the City harmless for any failure to conform. J. REFERENCE TO SUCCESSFUL CONTRACTOR The terms vendor, supplier, proposer or contractor may be used interchangeably in these specifications and shall refer exclusively to the contractor(s) with whom the City enters into a contract. K. INQUIRIES Refer inquiries via e -mail to Robert Carroll, rcarroll @ santa- ana.org. L. E -MAIL COMMUNICATIONS To facilitate the request for proposal process, contractors are required to monitor and respond to e-mail requests on a daily basis. M. PRE- PROPOSAL CONFERENCE AND JOB WALK A pre - proposal conference and job walk will be held at 8:30 a.m. on Tuesday, March 22, 2011 in the Main Library, Meeting Room A, 26 Civic Center Drive, 2nd Floor, Santa Ana, CA. The pre - proposal conference will last approximately one hour. Immediately following the pre - proposal conference, staff will conduct a job walk to view key park locations. One follow -up job walk may be scheduled, if necessary, to address questions submitted via e-mail. Please RSVP to Robert Carroll, (714) 571 -4218, by March 17. All proposers are strongly encouraged to attend. N. PRE- QUALIFICATION PROCESS In addition to submitting all documentation required in this request for proposal, contractors shall also be required to demonstrate their ability to successfully perform the type of maintenance work contemplated by this request for proposal, including but not limited to providing an adequate number of staff, suitable equipment and materials. The contractor shall be prepared to introduce key staff assigned to carry out the work detailed in the specifications Exhibit A. Contractor shall also present the contractor's business plan, including the organizational chart, and prove how the company is the best qualified for this agreement. 4 19C -6