23B - PROJ - TRAFFIC SIGNAL SYS UPGRADES

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 7, 2011 TITLE: CONTRACT AWARD WITH CALIFORNIA PROFESSIONAL ENGINEERING, INC. FOR TRAFFIC SIGNAL SYSTEM UPGRADES - PHASES 1, 2, 3, AND 4 (PROJECT NOS. 106708, 106709, 106710, AND 106711) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1st Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Award a contract to California Professional Engineering, Inc., the lowest responsible bidder, in accordance with unit bid prices for the base bid plus add-on alternates one, two, three, and four in the estimated amount of $226,965 for construction of Traffic Signal System Upgrades- Phases 1, 2, 3 and 4. 2. Approve a Funding Analysis with a total estimated construction cost of $306,400. DISCUSSION The current traffic signal system that controls most of the City's traffic signals is outdated and no longer supported by the manufacturer. Several years ago, the City implemented a new traffic signal management system and is in the process of transitioning into the new system by replacing the existing signal controllers with ones that are compatible with the new system. The City has replaced less than half of all signal controllers using Measure M funds. This construction contract will replace an additional 28 traffic signal controllers and cabinets. The Notice Inviting Bids was advertised on December 27 and 29, 2010, and bids were opened on January 18, 2011. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: 23 Contractors requesting bidding documents: 9 Bids received: 7 Bids received from Santa Ana Contractors: 0 23B-1