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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 7, 2011 <br />TITLE: <br />AGREEMENT WITH OVERLAND <br />PACIFIC CUTLER AND PARAGON <br />PARTNERS FOR RIGHT-OF-WAY <br />ACQUISITION, RELOCATION AND <br />PROPERTY MANAGEMENT <br />SERVICES <br />f <br />-? CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreements for <br />acquisition, relocation and property management right-of-way services subject to nonsubstantive <br />changes approved by the City Manager and City Attorney with Overland Pacific Cutler and <br />Paragon Partners for Acquisition, Relocation, & Property Management for an aggregate amount <br />not to exceed $500,000 <br />DISCUSSION <br />On October 18, 2010, the City Council authorized the Public Works Agency to release a Request <br />for Proposals (RFP) to qualified consulting firms to provide right-of-way related services for <br />Capital Improvement Projects (CIP). These services will be utilized for the current CIP, including <br />Phases II & III of the Bristol Street Widening and the Grand Avenue Widening Projects. In <br />addition, these firms will augment City staff in the day-to-day oversight of right-of-way tasks such <br />as City owned properties, disposal of surplus properties, deed research, and cost estimates for <br />all Public Works projects. <br />The RFP for the acquisition, relocation and property management services was sent to ten firms <br />who specialized in this field. A special effort was made to reach out to Santa Ana firms. Six <br />proposals were received including one from a Santa Ana firm. Proposals were evaluated by <br />personnel from the Public Works Agency, Community Development Agency and the City <br />Attorney's Office. Each firm was rated according to its qualifications, experience, and capacity to <br />perform the required work. Special consideration was made for the local firms, especially in <br />Santa Ana. Following is the list of the firms and their respective scores: <br />251-1