25I - RIGHT-OF-WAY SRVS FOR CIP - Laserfiche WebLink

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Request for Proposals for Right of Way Consulting and Related Services Specialty Area (A5) Acquisition, Relocation, and Property Management Services Work Plan Early Project Planning and Management Our work on the early phase of this project. The first, and probably the most important element of our Project Management Approach, will?e to meet with City staff early to determine the project requirements and objectives and establish lipes of egmmunication and reporting requirements. With each project CTO, OPC will create a comprehensive- Right of Way Plan (in compliance with the City of Santa Ana's adopted Right of Way Policies and Procedures Manual), a schedule for completing the work, and a fixed cost amount In compliance with the City's CTO requirements described in the RFP. OPC's Right of Way Plan and schedule will list each task and identify the activities that must be completed Immediately prior to the start of the next task. OPC's Right of Way Plan will encompass all phases as well as other disciplines (including the City's other on-call consultants) to ensure the City's entire right of way program is orchestrated effectively and efficiently, without delay to the construction schedule. The key tracking devices In OPC's Right of Way Plan Oil be our right of way acquisition and relocation databases and the project schedule. The databases will hold all the information about each parcel/Interest and will be utilized to generate status reports, offers, deeds, documents, and any requested project certification. The right of way schedule will be utilized to monitor the completion of project milestones and the progress of individual cases. OPC's designated Project Manager, Ms. Michele Folk, will participate in coordination meetings and prepare updates to the status reports and schedule on a predetermined timeframe. in addition to the day-to-day coordination with City staff and the project team, we will interface with federal and slate oversight agencies such as Caltrans, Department of Housing and Urban Development, FTA and FHWA, and other oversight entities. Quality Assurance / Quality Control. OPC has an Internal quality assurance/quality control procedure that will be used on the City's projects. Our policy states that each work product is an independent step in the process and shall be conducted in a manner which provides for a complete check before the work product is distributed. Compliance with the City's right of way policies and procedures and all applicable regulations of federal, state and local agencies will be adhered to at all times. Management of project and financial records is an essential part of an auditable right of way program. At the core of such a system is accuracy and consistency. The QA/QC program begins with the preparation of a detailed plan, communicating OPC's approach and project objectives to the City. The approved plan is Page 3! 251-23