25I - RIGHT-OF-WAY SRVS FOR CIP - Laserfiche WebLink

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Request for Proposals for Right of Way Consulting and Related Services Specialty Area (A5) Acquisition, Relocation, and Property Management Services thoroughly communicated to all of the project staff to be implemented into every action, calculatiori, payment, approval and record. The plan is used throughout the project to ensure program compliance. Any exceptions are promptly corrected as events occur. To maintain accuracy, all records will undergo periodic quality/accuracy checks by management. All computations of entitlements and distributions of financial assistance are clearly documented for compliance with federal, state and local regulations and statutes, along with policies of the City of. Santa Ana. Actions which require innovative solutions will be thoroughly documented and referenced to applicable regulations for compliance support. Our project files are spot-checked by the Project Manager to ensure records are being accurately maintained. Upon completion of each file, the entire file undergoes a final analysis to ensure that all information is contained in the file, all claims are properly documented and all records of payments have been made. Since these files belong to the City, they are available for inspection at any time. Sequential Work-Tasks (overview). The identified work tasks needed for any particular CTO will depend on the nature of the CTO. For a traditional RMf acquisition task (where the objective Is to secure a particular parcel of real estate), OPC would generally proceed through the following steps: First, we would secure preliminary title information consisting of the 'Wee" line lists available from our subscription services, followed up with purchased preliminary title reports. We would prepare files and present the property owner with preliminary information contained within a Notice of Decision to Appraise, including the City's acquisition policies and procedures. We would then coordinate with the real estate appraiser to determine whether they needed the property Interest staked, or whether they needed any site remediation cost estimates from environmental firms to complete their work (and coordinate that work as necessary). We would receive and review the completed appraisal, have it reviewed (as necessary) based on project funding and. secure authorization from the City to present an offer of just compensation. We would prepare all offers and agreement formats and have them signed by the Real Estate Manager prior to delivery. We will personally deliver all offers and negotiate in good faith the acquisition of the interest while keeping the City informed of the status of the negotiation along the way. Once accepted, we will negotiate the execution of a purchase and sale agreement and work with the City to have it approved by City Council, as necessary. We will then open escrow and coordinate the clearance of title consistent with the agreement, and coordinate all lien payoffs and clearances as appropriate. Executed deeds will be accepted and recorded and tax cancellation letters will be sent. Page 32 251-24