25I - RIGHT-OF-WAY SRVS FOR CIP - Laserfiche WebLink

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Request for Proposals for Right of Way Consulting and Related Services Specialty Area (A5) Acquisition, Relocation, and Property Management Services Post Negotiations; Upon the City's approval of the appropriate documents, escrow will be opened by submitting an instruction letter providing the purchase contract,. title insurance coverage and notarized Deed to escrow agent. OPC will assist with any due diligence requirements, will resolve adverse title conditions preceding the close of escrow and will coordinate payment of just compensation. The City of Santa Ana will be furnished with copies of the recorded Deeds and title insurance polices following the close of escrow. In the event the property cannot be acquired by good-faith negotiations, OPC will assist the City with condemnation support by ordering an updated litigation guarantee, coordinating with the attorney and assisting with any other tasks necessary to take possession. During the course of the acquisition process, OPC will maintain a complete acquisition file of all correspondence, offers, and contacts with each property owner and the City. We will also provide the City with written status reports at the prescribed interval and confer with the City's Project Manager, as needed. OPC will maintain a current Acquisition Checklist showing each successfully negotiated parcel and outline any special terms agreed to with a recommendation for the City of Santa Ana's action. Relocation Assistance Planning: The first task in the Planning phase Is the initial meeting with the Project occupants to provide them with an overview of the relocation process and to explain what they can expect from the relocation program as it relates to the benefits they are eligible to receive, the advisory assistance that will be provided and other specifics related to the initial planning identified above. Information about the project site occupants and their potential relocation needs Is obtained at this time. Based on the occupants replacement housing or business sites needs, OPC will then conduct a market survey to search for available replacement housing and commercial sites. The last major task in the Planning stage is the preparation of the Relocation Plan. The Relocation Plan will determine the level of service needed for later relocation assistance activities based on the personal interviews that will be conducted with all affected occupants. The Plan will describe the affected project occupants, identify the procedures and the program the City will follow, identify the availability of comparable replacement housing and/or business replacement sites, as well as provide a relocation budget estimate. Data Collection and Information Delivery,, Before a final eligibility determination can be made, OPC must gather more than just anecdotal information obtained in the initial interview for the Relocation Plan. Documentation to support verification of current rental/mortgage payments, household size and verification of tenancy, household income and special needs must all be secured and verified. Page 34 251-26