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XVI. PROPOSAL SUBMITTAL DEADLINE Proposals are due in the office of the Executive Director of the Public Works Agency at 20 Civic Center Plaza — Ross Annex (M-36), 3`d Floor, Santa Ana, CA 92701 Attn: Sour! Amirani on or before 5:00 p.m.,Tuesday, April 6, 2010. XVII. ISSUING OFFICE Santa Ana Public Works Agency, office of the Executive Director. XVIII. ADDENDA Any subsequent changes in the RFP from the date of issuance to date of submittal will result in an addendum by the issuing office. Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. Consultants shall acknowledge receipt of addenda in their proposals. XIX. CLARIFICATIONS A. Examination of Documents If the Consultant requires clarification to any part of this RFP, the Consultant shall notify the City in writing as described below. If the City feels a clarification is warranted, the City will issue a written addendum clarifying the matter, which will be sent to all firms in receipt of this RFP. B. Submitting Requests 1. All questions, including questions that could not be specifically answered at the pre -proposal conference must be put in writing and must be received by the City no later than 5:00 p.m., March 31, 2010. 2. Requests for clarifications, questions and comments must be clearly labeled, "Written Questions" and reference the RFP in question. The City is not responsible for failure to respond to a request that has not been labeled as such. 3. Any of the following methods of delivering written questions are acceptable as long as the questions are received no later than the date and time specified above: a. U.S. Mail/Personal Courier: City of Santa Ana Attn: Jason Gabriel 20 Civic Center Plaza Ross Annex (M-36) Santa Ana, CA 92701. b. Facsimile: (714) 647-5635 18