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E AECOM The PRE shall be in accordance with CALTRANS' regulations, policies, procedures, manuals and standards. The following items a. through d. are not all- inclusive but are intended only to illustrate types of sources. a. The PRE will be prepared in accordance with Caltrans' Project Development Procedures Manual Appendix K - Preparation Guidelines for Project Report. b. Roadway design shall be in conformance with the current CALTRANS Highway Design Manual, Standard Plans and Specifications in United States Customary Units. c. Plans and estimates shall be prepared in conformance with the current editions of the CALTRANS Plans, Specifications and Estimates Guide, Standard Plans and Standard Specification, and Basic Engineering Estimating System, or as required by the City. d. This PRE shall be performed in accordance with CALTRANS and AASHTO standards and practices. Any exceptions to applicable design standards shall be approved by the City and Caltrans via the process outlined in the CALTRANS' Highway Design Manual and appropriate memorandum and design bulletins published by CALTRANS. Project Understanding We will obtain Project Approval and Environmental Clearance for the Santa Ana Boulevard Grade Separation Project, and this shall be done by preparing a PSRE, a PRE, a Statutory Exemption (SE), and Categorical Exclusion (CE). We will prepare and obtain approval from the City, the SCRRA/OCTA, Caltrans, and the Federal Highway Administration (FHWA). The PRE will examine roadway alternatives documented in the approved PSRE, based upon forecast traffic volumes, and existing topography, as well as alternatives for the crossing type, and shall recommend a preferred alternative, as well as the approval of the environmental document. We will establish relationships with all the stakeholders in the project to solicit input and develop consensus during the project development process. Input from all stakeholders will be solicited early in the process and will continue throughout project development to facilitate timely review and approval of the project. A meeting with the City, Caltrans, the SCRRA/OCTA, and other stakeholders will be held before any significant work is started on the project. The purpose of this meeting will be to: 1. Review the PSRE and PRE Document development process. 2. Solicit input regardingthe goals for the project desired by each agency. 3. Agree on the intended scope of the project. 4. Agree on the basic design standards to be met. The first step in the project development process will be to develop the conceptual alternatives for the project. Those elements to be considered will include: • Environmental Issues; • Traffic Requirements (Existing and Future); • Utility Impacts; • Existing Topography; • Horizontal and Vertical Geometric Requirements; • Right-of-way Impacts; • Crossing Type Selection; and • Project Costs. After completion of this initial step, the City will review the conceptual alternatives, the impacts and costs of each alternative within the PSRE and make a decision of which alternatives are feasible and should be carried to the next step in the project development process - preparation of the PRE. The PRE is the engineering document that provides the transition between the conceptual plans and the proposed project. At the pre-PSRE meeting, the engineering specifics of the design scope will be discussed. These will include the major features of work associated with the project, such as alternatives that substantially lessen or avoid environmental impacts, number of lanes (current and future), and most efficient crossing type. Additional items that need to be considered are roadway drainage systems, impacts to both existing and future utilities, and cost. Phase 1 -Preliminary Engineering, PSRE, and PRE Scope of Services Task 1.1 Project Coordination/Management/ Public Outreach The AECOM will assist the City on this phase of the project with responsibility for the work effort within its team. This task includes project management and administration; meetings; quality control/quality assurance; agency, subconsultant railroad and utility coordination; project permit coordination; scheduling; budgeting; progress reporting, and invoicing. Progress meetings will be held at monthly intervals, or as needed between the City, SCRRA/OCTA, other stakeholders, and the Project Team. The purpose of these meetings will be to review project status to ensure the contract objectives and milestones are being achieved. To supplement these meetings, the AECOM Team will maintain on-going communications with the City, SCRRA/OCTA, and other agencies as necessary. It is anticipated several meetings with these agencies will be required to gain project approval for the locally ® Proposal for Project Study Report Equivalent and Conceptual Engineering Plans for Santa Ana Boulevard Grade Separation Project