19E - RFP - PART-TIME PLAN CHECK SRVS

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REQUEST FOR PROPOSALS FOR PART-TIME PLAN CHECK SERVICES 1. BACKGROUND/ INTRODUCTION The City of Santa Ana is seeking proposals from qualified firms (Consultant) to provide part-time plan check services for the Permits and Plan Check Division of the Planning and Building Agency. For many years the Building Division has achieved a goal of a three week or less turnaround time for over 90 percent of plan checks. This has been accomplished through a variety of process improvements, but also by incorporating a part-time contract plan checker to review small projects and assist customers at the public counter. In 2009, budget constraints resulted in the reduction of in-house plan check staff as well as the elimination of a contract plan checker. While these reductions negatively impacted plan check turnaround times and service at the public counter, the impact was lessened by a concurrent reduction in plan check submittals due to the economic downturn. Although building activity remains comparatively low, Planning and Building Agency statistics indicate a slow but steady upward trend in both plan check submittals and public counter customers over the last 12 months. This increase in development and public counter activity has resulted in the need to once hire a part-time contract plan checker to augment in-house staff for both plan check services and assistance to customers at the public counter. II. PURPOSE The purpose of this Request for Proposals ("RFP") is to solicit competitive proposals from qualified persons and/or firms to provide a contract staff person to provide building plan check services and customer assistance at the public counter for the City of Santa Ana ("City"). The City's intent is to minimize response time and improve customer service at the public counter by supplementing in house staff with consulting services for building plan check. III. GENERAL INFORMATION The term of the consultant will begin when the proposal is approved by the Executive Director of the City of Santa Ana Planning & Building Agency, A. In an effort to promote the hiring and utilization of local businesses/merchants, when selecting a consultant to perform the tasks identified in the following sections, local companies shall be given preference. B. This RFP does not commit the City to pay costs incurred in preparation of a response. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety. C. All responses to the RFP shall become property of the City. Applicants who wish to retrieve documents submitted as part of the response to the RFP may do so after Consultant selection. 19E-4