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Park Landscape Maintenance Agreements <br />June 6, 2011 <br />Page 2 <br />5. Authorize the City Manager and Clerk of the Council to execute the attached one-year <br />agreement, with four one-year renewal options, with Midori Gardens to provide park <br />landscape maintenance services in District A, in an annual amount not to exceed $238,476, <br />and approve a 10% contingency for unanticipated work for a total annual amount not to <br />exceed $262,324, subject to non-substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) currently divides the City into <br />five separate park maintenance districts. On March 10, 2011, PRCSA issued a request for <br />proposals (RFP) to 18 landscape maintenance vendors. On March 23, 2011 a pre-proposal <br />conference was conducted, and on April 12, 2011 seven proposals were submitted for <br />consideration. Master Landscape and Maintenance, DMS Facility Services, Pinnacle Landscape <br />Company, Marina Landscape, Midori Gardens, Mariposa Landscapes, and Merchants Landscape <br />Services each submitted proposals for consideration. <br />An evaluation committee consisting of representative from PRCSA Park Services, PRCSA <br />Administration, Public Works Agency, and the City of Anaheim reviewed and rated the seven <br />proposals. The proposals were evaluated according to the evaluation criteria listed in the RFP, <br />including Capability and Experience of Contractor (25%), Past Performance (25%), and Cost of <br />Proposal (50%). The highest rated contractor was awarded the largest contract by dollar volume. <br />The results of the RFP evaluation were as follows: <br /> DMS Marina Mariposa Masters Merchants Midori Pinnacle <br />Capability and <br />Experience <br />81 <br />94 <br />85 <br />81 <br />56 <br />76 <br />88 <br />Past Performance 89 93 85 77 46 69 85 <br />Cost of Proposal 180 172 85 145 177 156 162 <br />400 point max 350 359 255 303 279 301 335 <br />Rank 2 1 7 4 6 5 3 <br />District 2 4 NA 1 NA A 3 <br />The City proposes to enter into a one-year agreement with Master Landscape, with four one-year <br />renewal options, for the maintenance of District 1. District 1 is located in the northwest quadrant of <br />the City and includes six properties, including El Salvador, Riverview and Rosita parks. The <br />annual base contract cost is $244,596. An additional 10% contingency is included for <br />unanticipated work, resulting in a total annual contract amount of $269,056. Master Landscape <br />has been providing landscape maintenance services for the City since 2007 and is performing <br />satisfactorily. <br />25E-2