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III. General Information <br />The term of the consultant will begin when the proposal is approved by the Executive Director of <br />the City of Santa Ana Planning & Building Agency, <br />A. When appropriate, the City will furnish information in its possession relevant to preparation of <br />the environmental documentation, including the General Plan and Zoning information. <br />B. The Consultant shall be responsible for retaining data, records and documentation for the <br />preparation of the environmental documents. These materials shall be made available to the <br />City upon acceptance of the final draft text or at any earlier time at the request of the City. <br />C. In an effort to promote the hiring and utilization of local businesses /merchants, when selecting <br />a consultant to perform the tasks identified in the following sections, local companies shall be <br />given preference, quality and prices being equal. <br />D. This RFP does not commit the City to pay costs incurred in preparation of a response. The <br />City reserves the right to accept or reject the combined or separate components of this <br />proposal in part or in its entirety. <br />E. All data, documents and other products used or developed during preparation or the <br />environmental documentation will become property of the City. All responses to the RFP shall <br />become property of the City. Applicants who wish to retrieve documents submitted as part of <br />the response to the RFQ may do so after Consultant selection. <br />F. All costs incurred in the preparation of the proposal, the submission of additional information <br />and /or any aspect of a proposal prior to award of a written contract will be borne by the <br />respondent. The City will provide only the staff assistance and documentation specifically <br />referred to herein and will not be responsible for any cost or obligation of any kind, which may <br />be incurred by the respondent. <br />G. The City reserves the right to reject and replace any and all subcontractors, and reserves the <br />right to approve all subcontractors. <br />H. Progress review meetings shall be held at intervals deemed appropriate by the City. <br />COORDINATION <br />Coordination with the City, other consultants and agencies will be required to achieve satisfactory <br />and timely delivery of the final work product. <br />ADDENDA <br />Any subsequent changes in RFP from the date of preparation to date of submittal will result in an <br />addendum by the issuing office. <br />3 <br />19E -6 <br />