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1% wga.� T�rtr�n J, U. 2. The Project Manager will then prepare a Right of Way Acquisition Plan. This plan will contain project milestones and estimated costs to achieve them. 3. The acquisition agent(s) will prepare the "Offer Package" for each property to be acquired. Documents that will be included are: Offer Letter, Appraisal Summary Statement (Pursuant to Assembly Sill 237), Purchase and Sale Agreement and Escrow Instructions, Conveying Instrument (Grant Deed, Permanent and/or Temporary Construction Easement Deed, and so on), Certificate of Acceptance, plat maps and legal descriptions, and Title VI Information. When it is appropriate or desirable, a Permit to Enter, Right of Entry, and/or Consent to Easement will also be prepared. 4. Paragon will follow the City's policy on reimbursement for property owner appraisals up to $5,000 when the threat of eminent domain is used. Paragon will also follow the City's policy on implementation of A81322. 5. A complete and separate file for each parcel will be prepared and maintained by the acquisition agent(s). The file will include a Parcel Diary of all pe rtinent _information and contacts made relative to the acquisition negotiations. The Parcel Diary will be updated documenting every contact with each property owner and will include a summary of the status of negotiations indicating the attitude of the owner, any problem areas, and all of the relevant information about the status of negotiations. 6. Documents required for the acquisition of real estate and fixtures and equipment will be prepared as necessary. 7. Paragon's acquisition agent(s) will set appointment(s) with the appropriate parties for presentation of the formal written offers. Paragon will make recommendations on all counter offers. 8. The acquisition agent(s) will meet and negotiate personally in good faith with each property owner, his/her agent or representative, commercial tenants, or lessees at appointed times convenient for them to present offers, explain the acquisition process, and gather information in order to obtain the required executed documents. City of Santa Ana RFP tot Right of Way Consulting and Related Services November 15, 2010 Paragon Partners Ltd. Proposal to Provide (AS) Acquisition, Relocation and Property Management Services Page 17