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Specialty Area (A5) Acquisition, Relocation, and Property Management Services <br />Request for Proposals for Right of Way Consulting and Related Services <br />Specialty Area (A5) Acquisition, Relocation, and Property Management Services <br />Work Plan <br />Early Project Planning and Management <br />Our work on the early phase of this project. <br />The first, and probably the most important element of our Project Management Approach, will be to meet <br />with City staff early to determine the project requirements and objectives and establish lines of communication <br />and reporting requirements. With each project CTO, OPC will create a comprehensive Right of Way Plan (in <br />compliance with the City of Santa Ana's adopted Right of Way Policies and Procedures Manual), a schedule for <br />completing the work, and a fixed cost amount in compliance with the City's CTO requirements described in the <br />RFP. OPC's Right of Way Plan and schedule will list each task and identify the activities that must be <br />completed immediately prior to the start of the next task. OPC's Right of Way Plan will encompass all phases as <br />well as other disciplines (including the City's other on-call consultants) to ensure the City's entire right of way <br />program is orchestrated effectively and efficiently, without delay to the construction schedule. <br />The key tracking devices in OPC's Right of Way Plan will be our right of way acquisition and relocation <br />databases and the project schedule. The databases will hold all the information about each parcel/interest and <br />will be utilized to generate status reports, offers, deeds, documents, and any requested project certification. The <br />right of way schedule will be utilized to monitor the completion of project milestones and the progress of <br />individual cases. <br />OPC's designated Project Manager, Ms. Michele Folk, will participate in coordination meetings and <br />prepare updates to the status reports and schedule on a predetermined timeframe. In addition to the day-to-day <br />coordination with City staff and the project team, we will interface with federal and state oversight agencies such <br />as Caltrans, Department of Housing and Urban Development, FTA and FHWA, and other oversight entities. <br />Quality Assurance / Quality Control. <br />OPC has an intemal quality assurance/quality control procedure that will be used on the City's projects. <br />Our policy states that each work product is an independent step in the process and shall be conducted in a <br />manner which provides for a complete check before the work product is distributed. Compliance with the City's <br />right of way policies and procedures and all applicable regulations of federal, state and local agencies will be <br />adhered to at all times. <br />Management of project and financial records is an essential part of an auditable right of way program. At <br />the core of such a system is accuracy and consistency. The QA/QC program begins with the preparation of a <br />detailed plan, communicating OPC's approach and project objectives to the City. The approved plan is <br />Page 27 <br />