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Specialty Area (A5) Acquisition, Relocation, and Property Management Services _ <br />Request for Proposals for Right of Way Consulting and Related Services <br />Specialty Area (A5) Acquisition, Relocation, and Property Management Services <br />thoroughly communicated to all of the project staff to be implemented into every action, calculation, payment, <br />approval and record. The plan is used throughout the project to ensure program compliance. Any exceptions <br />are promptly corrected as events occur. <br />To maintain accuracy, all records will undergo periodic quality/accuracy checks by management. All <br />computations of entitlements and distributions of financial assistance are clearly documented for compliance <br />with federal, state and local regulations and statutes, along with policies of the City of Santa Ana. Actions which <br />require innovative solutions will be thoroughly documented and referenced to applicable regulations for <br />compliance support. Our project files are spot-checked by the Project Manager to ensure records are being <br />accurately maintained. Upon completion of each file, the entire file undergoes a final analysis to ensure that all <br />information is contained in the file, all claims are properly documented and all records of payments have been <br />made. Since these files belong to the City, they are available for inspection at any time. <br />Sequential Work Tasks (overview). <br />The identified work tasks needed for any particular CTO will depend on the nature of the CTO. For a <br />traditional R/W acquisition task (where the objective is to secure a particular parcel of real estate), OPC would <br />generally proceed through the following steps: First, we would secure preliminary title information consisting of <br />the "free" line lists available from our subscription services, followed up with purchased preliminary title reports. <br />We would prepare files and present the property owner with preliminary Information contained within a Notice of <br />Decision to Appraise, including the City's acquisition policies and procedures. We would then coordinate with <br />the real estate appraiser to determine whether they needed the property interest staked, or whether they <br />needed any site remediation cost estimates from environmental firms to complete their work (and coordinate <br />that work as necessary). We would receive and review the completed appraisal, have it reviewed (as <br />necessary) based on project funding and secure authorization from the City to present an offer of just <br />compensation. We would prepare all offers and agreement formats and have them signed by the Real Estate <br />Manager prior to delivery. We will personally deliver all offers and negotiate in good faith the acquisition of the <br />interest while keeping the City informed of the status of the negotiation along the way. Once accepted, we will <br />negotiate the execution of a purchase and sale agreement and work with the City to have it approved by City <br />Council, as necessary. We will then open escrow and coordinate the clearance of title consistent with the <br />agreement, and coordinate all lien payoffs and clearances as appropriate. Executed deeds will be accepted <br />and recorded and tax cancellation letters will be sent. <br />Page H <br />