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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 18, 2011 TITLE: AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICE CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1St Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached amendment to the agreement with Pacific Building Care, Inc. for janitorial services at the Depot at Santa Ana in an annual amount not to exceed $160,000 for a one-year term. Additionally, include janitorial services at the Santa Ana Main Library, Newhope Learning Center, Santa Ana PAAL (Police Athletic & Activity League) program facility and 13 park centers in an annual amount not to exceed $200,000 for a one-year term. Action subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize the CityManager and the Clerk of the Council to execute the attached amendment to the agreement with Bell Building Maintenance Company for janitorial services at Santa Ana City Hall, Ross Annex, and Corporate Yard in an amount not to exceed $248,000 for a one- year term. Action subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance & Management Services Agency Building Maintenance Division oversees City facilities in order to maintain clean, safe, and properly functioning buildings utilized by City employees and the public. Currently, janitorial service for the Depot, the libraries and park centers is provided through a janitorial service contract. City Hall, the Ross Annex and the Corporate Yard are serviced through a combination of City staff and a janitorial service contract. Specifically, the City provides one full-time custodian and five part-time janitors to compliment the contracted service. On August 3, 2009, the City Council authorized agreements to Pacific Building Care and Bell Building Maintenance Company for a two-year period, with provisions for three one-year renewals. Pacific Building Care has provided janitorial service at the Depot for the past contract period and has continued to perform at a level of attentiveness that meets or exceeds our requirements. The amendment to the agreement will provide service from July 1, 2011 through June 30, 2012, in an amount not to exceed $160,000. The amendment to the agreement includes all supplies. 25K-1