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SECTION 6 - POST AWARD REQUIREMENTS <br />Suspension/ The State may suspend or terminate subgrant funding, in whole or in part, or <br />Termination other measures may be imposed for any of the following reasons: <br />• Failing to expend funds in a timely manner consistent with the grant <br />milestones, guidance and assurances. <br />Failing to comply with the requirements or statutory objectives of <br />federal or state law. <br />• Failing to make satisfactory progress toward the goals or objectives set <br />forth in the subgrant application. <br />• Failing to follow grant agreement requirements or special conditions. <br />• Proposing or implementing substantial plan changes to the extent that, <br />if originally submitted, the application would not have been selected <br />for funding. <br />• Failing to submit required reports. <br />• False certification in the application or other report or document. <br />• Failing to adequately manage, monitor or direct the grant funding <br />activities of their subrecipients. <br />Before taking action, the state will provide the subgrantee reasonable notice of <br />intent to impose corrective measures and will make every effort to resolve the <br />problem informally. <br />Closeout The State will close a subgrantee award after: <br />• Receiving a subgrantee Performance Report indicating that all <br />approved work has been completed, and all funds have been <br />disbursed; <br />Completing a review to confirm the accuracy of reported information; <br />Reconciling actual costs to awards, modifications and payments. <br />If the closeout review and reconciliation indicates that the subgrantee: <br />• is owed additional funds, the State will send the final payment <br />automatically to the subgrantee. <br />• did not use all funds received, the state will issue an Invoice or Grant <br />Modification letter to recover unused funds. <br />In the Grant Closeout Letter, the State will notify the subgrantee of the start <br />of the record retention period for all programmatic and financial grant related <br />records. <br />Note: Failure to maintain all grant records for the required retention period <br />could result in a reduction of grant funds, and an invoice to return costs <br />associated with the unsupported activities. <br />FYI0 California Emergency Management Agency <br />Page 18 <br />55E-30