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SECTION 6 - POST AWARD REQUIREMENTS <br />Subgrantee Subgrantees must prepare and submit performance reports to the state for the <br />Performance duration of the grant performance period, or until all grant activities are <br />Reports completed and the grant is formally closed by Cal EMA. Subgrantees must <br />complete a Biannual Strategy Implementation Report (BSIR) using the <br />DHS/FEMA Grants Reporting Tool (GRT). To obtain access to the online <br />GRT, please log on to their website at www.re porting. odp dhs gov_. To <br />create a new account, follow the instructions that read, "If you need to <br />register for an account, please click here." <br />For additional assistance with the GRT, please contact: <br />Rose Nguyen at rose.nguyenaohs.ca.Po_v or (916) 322-2607 <br />Michael Cheng at michael.cheng_na ohs.ca ov or (916) 324-6779 <br />Failure to Submit Periodic reporting is required by the grant. Subgrantees who miss a <br />Required Reports single reporting deadline may receive a letter addressed to their Board <br />of Supervisors informing them of the failure to report. County <br />Operational Areas and Tribal Native Americans who fail to report twice <br />in a row may have subsequent awards reduced by 10% until timely <br />reporting is reestablished. UASI's shall have a "hold" placed on any <br />future reimbursements. <br />Monitoring Corrective Action Plans - The Monitoring and Audits Unit (MAU) is <br />Subgrantee actively conducting monitoring visits, both desk review and on-site, among <br />Performance subgrantees. Many of these jurisdictions receive "findings" that necessitate a <br />Corrective Action Plan (CAP) on their part. Those subgrantees who fail to <br />submit a CAP as required shall have a "hold" placed on any future <br />reimbursements until the "finding" is resolved. <br />The state is currently conducting a program of sub-grantee monitoring. The <br />monitoring will be conducted on the subgrantees administrative, <br />programmatic and fiscal management of the grant(s). <br />These reviews may include, but are not limited to: <br />• Eligibility of expenditures. <br />• Comparing actual subgrantee activities to those approved in the <br />subgrant application and subsequent modifications, if any. <br />• Ensuring that advances have been disbursed in accordance with <br />applicable guidelines. <br />• Confirming compliance with: <br />o Grant Assurances; Information provided on performance <br />reports and payment requests; and Needs and threat <br />assessment and strategies. <br />Note: It is the responsibility ofall subgrantees to monitor and audit the grant <br />activities of their subrecipients. This requirement includes.. but is not limited <br />to, on site verification of grant activities as required. <br />FYI 0 California Emergency Management Agency <br />Page 17 <br />55E-29