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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 1, 2011 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE APPROVED <br />AGREEMENT WITH CORDOBA ? As Recommended <br />CORPORATION FOR STEP 2 ? As Amended <br />? Ordinance on 1s` Reading <br />PRE-PRELIMINARY ENGINEERING ? Ordinance on 2"d Reading <br />ANALYSIS (PROJECT 092505) ? Implementing Resolution <br />? Set Public Hearing For_ <br />CITY MANAG <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement with <br />Cordoba Corporation in an amount not to exceed $491,736 to prepare the Pre-Preliminary <br />Engineering Analysis for the Santa Ana and Garden Grove Fixed Guideway Project, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On March 7, 2011, the City Council authorized staff to execute a cooperative agreement with the <br />Orange County Transportation Authority (OCTA) in an amount not to exceed $5,541,700 for Pre- <br />Preliminary Engineering (Pre-PE) and Preliminary Engineering (PE) activities for the Santa Ana- <br />Garden Grove Fixed Guideway Project. The cooperative agreement with OCTA defined the roles <br />and responsibilities related to funding and project delivery between OCTA and Santa Ana, the <br />Lead Agency, for Pre-PE and PE activities consistent with Measure M2 as well as federal <br />guidelines and requirements. <br />Prior to entering PE, there are certain project development activities that need to be completed to <br />satisfy Federal Transit Administration (FTA) requirements. Such activities include the <br />development of project and fleet management plans, a detailed ridership, and cost analyses. <br />These tasks were not included as part of the Go Local Step 2 grant award or scope of work. <br />Consequently, on April 18, 2011, the City Council authorized the Public Works Agency to issue a <br />Request for Proposals (RFP) to qualified consulting firms to prepare Pre-PE analyses to satisfy <br />FTA requirements. <br />The RFP was issued on April 22, 2011. In addition to being posted on the City's website, it was <br />also advertised in the Orange County Register and Orange Reporter and published in Integrated <br />Management System's Architectural and Engineering (A&E) newsletter. The City hosted a pre- <br />proposal meeting on May 18, 2011. Representatives from seven A&E firms attended the pre- <br />proposal meeting. Proposals were due on June 1, 2011. One team submitted a proposal. The <br />team is led by Cordoba Corporation and includes Sheils, Obletz, Johnsen, Inc. (SOJ); URS <br />Corporation; Leon Skiles & Associates, Inc.; E.D. Hovee & Company, LLC; Cambridge <br />Systematics; and John Parker Consulting, LLC. This multidisciplinary team includes several firms <br />25D-1