25D - AGMT - PRE-PRELIMINARY ENGINEERING ANALYSIS

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A detailed staffing plan for each task and subtask must be submitted and should include an organization chart. The staffing plan shall identify all staff by name and identify the specific tasks for which each individual will be responsible. The proposal must also demonstrate adequacy of labor resources for the duration of the project, utilizing a table projecting the labor-hour allocation to the project, and must include each team member's current and projected availability for the duration of the project, including a summary of the time allocated to other projects. Cost Proposal In a separate, sealed envelope, Consultant shall submit a fixed-fee cost proposal consistent with the Scope of Work and the requirements of this RFP. Any optional tasks proposed by the Consultant shall be estimated separately in the cost proposal. The cost proposal shall include a full description and breakdown of the expected expenditures of funds for the proposed project, as set forth in the Scope of Work, in two forms: a task budget and a line item budget. The classifications, names, and hourly billing rates of individuals proposed for the project shall be clearly identified. Cost proposals shall not be opened until a firm is awarded the contract. Firms that are not selected shall have their cost proposals returned to them unopened. IV. SCOPE OF WORK Task 1 - New Starts Templates and Application A significant amount of work in support of the project has recently been prepared through the Conceptual Engineering/Alternatives Analysis/Draft Environmental Analysis effort. At project kick-off, City of Santa Ana staff will provide the selected Consultant with copies of the documents that provide information relevant to the Pre-PE scope of work. For efficiency and consistency, Consultant shall draw from those materials to the maximum extent feasible to prepare and assemble all documents and data needed for an FTA Section 5309 (New Starts/Small Starts/Urban Circulator) application, including: A. Project Description B. Standard Cost Categories (SCC) Annualized Cost Worksheets C. Land Use Supporting Information D. Project Financial Plan & Supporting Information E. "Making the Case" Document Task 1 Deliverables: 1. One electronic version (on CD in Microsoft Office Word 2007 or Microsoft Office Excel 2007 format) and 12 hard copies of the draft Project Description, SCC Annualized Cost Worksheets, Land Use Supporting Information, Project Financial Plan & Supporting Information, and "Making the Case" Document 2. One electronic version (on CD in Microsoft Office Word 2007 or Microsoft Office Excel 2007 format) and 12 hard copies of the final Project Description, SCC Annualized Cost Worksheets, Land Use Supporting Information, Project Financial Plan & Supporting Information, and "Making the Case" Document Task 2 - Project Management Plan (PMP) As a condition of Federal assistance, a grant applicant for a major capital investment project must prepare a Project Management Plan (PMP) consistent with 49 USC 5327 (Project Management Oversight) and 49 CFR 633 (Project Management Oversight Rule). The grant applicant must submit the PMP in time for FTA to review the applicant's plan in conjunction with its New Starts/Small Starts grant application. The PMP is a dynamic document for managing engineering, design, construction and start- up of a project. The PMP must provide sufficient detail to demonstrate the grant applicant's technical capability to carry out the project. Consultant shall develop a draft PMP that addresses the following items: 4 25D-18