25D - AGMT - PRE-PRELIMINARY ENGINEERING ANALYSIS

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III. SUBMITTAL REQUIREMENTS FORM OF PROPOSAL AND DUE DATE TRANSMITTAL LETTER A transmittal letter signed by an official authorized to solicit business and enter into contracts for the firm must accompany the proposal. The transmittal letter should include the name and telephone number of a contact person, and describe the working relationship between the Proposer and sub-consultants, if any. The transmittal letter should include a statement that the proposal is a firm offer to contract with the City of Santa Ana to perform work according to the terms of the RFP and that the offer is binding for a minimum of ninety (90) days from the date of submission. The transmittal letter should also include a statement that the Project Manager and key personnel will be available to the extent proposed for the duration of the project and that the Project Manager and key personnel shall not be removed or replaced without the prior written approval of the City. TITLE PAGE The title page should show the RFP number, RFP subject, the name of the proposer's firm, local address, telephone, name of contact person, email address and the date. TABLE OF CONTENTS The table of contents should include a clear identification of the material by section and page number. OVERVIEW AND SUMMARY This section should clearly convey Consultant's understanding of the nature of the work required and the general approach to be taken in completing the Pre-PE Analysis. It should include the following: A. Consultant's experience in successfully preparing the following items consistent with federal/FTA regulations, policies and guidelines: New Starts Templates and Applications, Project Management Plans, Safety and Security Management Plans, Draft Fleet Management Plans, Quality Management Plans, Real Estate Management Plans, Investment Grade Ridership Forecasts, and FTA Summit Analyses using FTA Summit software. B. Consultant's opinion regarding the most difficult issues or risk factors affecting implementation of the project and Consultant's recommendations for addressing each of them. QUALIFICATIONS, REFERENCES AND RELEVANT EXPERIENCE A detailed statement of the Consultant's qualifications and previous experience in conducting similar work, and one-page resumes of the personnel the Consultant intends to use to perform the project, summarizing each individual's training and experience relevant to this project. This section should indicate the percentage of time each team member will devote to this engagement, identify the project manager, and demonstrate that the Consultant's personnel have experience and expertise in all areas required in the Scope of Work. The resumes of key sub-consultant personnel shall also be included. A summary (no longer than one page each) of at least three (3) projects similar in subject matter and scope to this project that have been undertaken in the past thirty-six (36) months including client agency, the contract term and amount and a contact person (with telephone number) who may be contacted as a reference. WORK PLAN Consultant shall provide a narrative that addresses the Scope of Work and shows Consultant's understanding of the needs and requirements associated with the Pre-PE Analysis. Consultant shall describe the approach and work plan for completing the services specified in the Scope of Work. The work plan shall be of such detail to demonstrate the Consultant's ability to accomplish the project objectives and overall schedule. 25D-17