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until a firm is awarded the contract. Firms that are not selected shall have their cost proposals returned to them unopened. IV. SCOPE OF WORK Task 1 - New Starts Templates and Application A significant amount of work in support of the project has recently been prepared through the Conceptual Engineering/Alternatives Analysis/Draft Environmental Analysis effort. At project kick-off, City of Santa Ana staff will provide the selected Consultant with copies of the documents that provide information relevant to the Pre -PE scope of work. For efficiency and consistency, Consultant shall draw from those materials to the maximum extent feasible to prepare and assemble all documents and data needed for an FTA Section 5309 (New Starts/Small Starts/Urban Circulator) application, including: A. Project Description B. Standard Cost Categories (SCC) Annualized Cost Worksheets C. Land Use Supporting Information D. Project Financial Plan & Supporting Information E. "Making the Case" Document Task 1 Deliverables: 1. One electronic version (on CD in Microsoft Office Word 2007 or Microsoft Office Excel 2007 format) and 12 hard copies of the draft Project Description, SCC Annualized Cost Worksheets, Land Use Supporting Information, Project Financial Plan & Supporting Information, and "Making the Case" Document 2. One electronic version (on CD in Microsoft Office Word 2007 or Microsoft Office Excel 2007 format) and 12 hard copies of the final Project Description, SCC Annualized Cost Worksheets, Land Use Supporting Information, Project Financial Plan & Supporting Information, and "Making the Case" Document Task 2 - Project Management Plan (PMP) As a condition of Federal assistance, a grant applicant for a major capital investment project must prepare a Project Management Plan (PMP) consistent with 49 USC 5327 (Project Management Oversight) and 49 CFR 633 (Project Management Oversight Rule). The grant applicant must submit the PMP in time for FTA to review the applicant's plan in conjunction with its New Starts/Small Starts grant application. The PMP is a dynamic document for managing engineering, design, construction and start- up of a project. The PMP must provide sufficient detail to demonstrate the grant applicant's technical capability to carry out the project. Consultant shall develop a draft PMP that addresses the following items: A. Adequate recipient staff organization with well-defined reporting relationships, statements of functional responsibilities, job descriptions, and job qualifications; B. Budget that covers the project management organization, appropriate consultants, property acquisition, utility relocation, systems demonstrations staff, audits, and miscellaneous payments the recipient may be prepared to justify; C. Construction schedule for the project: D. Document control procedure and recordkeeping system E. Change order procedure that includes a documented, systematic approach to handling of construction change orders; F. Organizations structures, management skills, and staffing levels required throughout the construction phase; G. Quality control and quality assurance functions, procedures, and responsibilities for construction, system installation, and integration of system components; H. Material testing policies and procedures; I. Internal plan implementation and reporting requirements; 4