THOMAS HOUSE (3) - 2011 - Laserfiche WebLink

Home Browse Search

6 /10 the records of SUBRECIPIENT are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. K. Location of R ecords/Reguired L ength of Record Keeping. All a ccounting r ecords, reports, and evidence pertaining to all costs, expenses and the ESG FUNDS of SUBRECIPIENT and all documents related to this Agreement s hall b e in aintained an d k ept av ailable at SUBRECIPIENT'S office or place of business for the duration of the Agreement and thereafter for fi ve (5 ) y ears a fter c ompletion o f a n audit i n c onformity w ith t he E SG R EGS, e xcept a s hereinafter provided relating to retention of any records or documentation existing, created, or maintained in compliance with Title X or the LBP Regs. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY or any other governmental agency takes e xception, s hall be r etained be yond t he f ive ( 5) y ears unt it c omplete r esolution or disposition of such appeals, litigation claims, or exceptions. All records relating to, or created or maintained in compliance with, Title X and /or the LBP Regs shall be retained and maintained by SUBRECIPIENT in definitely, in eluding w ithout lim itation, all inspection r eport(s), di sclosure statement(s), an d cl earance r eport(s). In the event S UBRECIPIENT doe s not in ake t he a bove- referenced documents available within the city of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. L. Compliance w ith L aw/Program I ncome. S UBRECIPIENT a cknowledges t hat t he funds be ing provided by C ITY f or s aid program are received by C ITY pursuant to applicable ESG guidelines and that expenditures of these funds shall be in accordance with the ESG guide- lines a nd a 11 pe rtinent r egulations i siued by a gencies of the federal government. SUBRECIPIENT agrees to comply fully with all federal, state and 1 ocal I aws an d court orders applicable t o i is ope ration w hether or not referred t o i n t his Agreement, and all Program Re- quirements. Program income received by S UBRECIPIENT s hall be r eturned t o C ITY unl ess otherwise provided for in this Agreement. SUBRECIPIENT agrees to comply fully with all fed- eral, state and local laws and court orders applicable to its operation whether or not referred to in this Agreement. M. Standina. SUBRECIPIENT s hall be i n g ood s tanding, w ithout s uspension by t he California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in the corporate status or suspension of SUBRECIPIENT shall be reported immediately to CITY. N. Confidentiality. Without pr ejudice t o a ny of her pr ovisions oft his A greement, SUBRECIPIENT s hall, w here a pplicable, m aintain t he c onfidential na ture of information pro- vided to it concerning participants in accordance with the requirements of federal and state law. SUBRECIPIENT certifies that it will develop and implement procedures to ensure the confiden- tiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the Emergency Shelter Grants Program and that the ad- dress or 1 ocation of a ny f amily v iolence s helter p roject as sisted u nder t he E mergency S helter Grants Program will, except with written authorization of the person or persons responsible for the operation of such shelter, not be made public (24 CFR 576.56). However, SUBRECIPIENT 13