IBI GROUP 5 (2) - 2011 - Laserfiche WebLink

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Santa Ana to develop a schedule in Microsoft Project that will serve as the primary management reporting vehicle for project progress, and the coordination between the technical work efforts, the environmental review, and the community outreach efforts. After the baseline schedule is established, the schedule will be updated on a monthly basis to assess progress. TASK 1.3 PROJECT PROGRESS REPORTING Reporting of cost and progress information must be timely, accurate, and easy to understand. IBI will prepare and submit status reports on a monthly basis. The report format will be customized for Santa Ana based upon input at the kick -off meeting. Typical monthly reports will consist of the following: • Tasks accomplished during the work period • Status of major milestones • Percent of budget expended by task • IBI, subconsultant, and Santa Ana action items • Analysis of the critical path • Current schedule of completion dates TASK 1.4 MEETINGS WITH CITY STAFF, HEARINGS, AND COMMUNITY MEETINGS Stakeholder coordination and coordination with the advisory and policy bodies for the City of Santa Ana will be an integral part of the project, along with community acceptance of the project proposals. IBI Group has budgeted for attendance at the following meetings: • Kick -off meeting and monthly progress meetings (16) • Complete Streets coalition and community workshops (5) • Planning Commission study sessions and hearings (4) • City Council study sessions and hearings (3) • ETAC study sessions, additional Board /Committee /Commission meetings (4) • Meetings with OCTA and Caltrans (4) IBI will be responsible for incorporating these meetings into the overall project schedule, timely distribution of agendas, and the preparation and distribution of meeting notes and action items from each meeting.