IBI GROUP 5 (2) - 2011 - Laserfiche WebLink

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TASK 1: PROJECT MANAGEMENT AND MEETINGS Objective: To provide overall project management, coordination, and supervision of project staff and to facilitate the performance of the work in accordance with the scope and requirements of the City of Santa Ana. Key Issues: Completion of the Circulation Element update within a 16 month timeframe will require diligent and focused project management to organize the technical work, agency coordination, and community outreach efforts. We will work hand in hand with City of Santa Ana to achieve the project objectives within the desired timeframe. Approach: Our management approach for the project is centered on regular contact between the IBI project manager and the city's project manager to discuss and review the project process, deliverables, and major meetings. The primary elements of the management task are discussed in the subtasks below. TASK 1.1 GENERAL PROJECT MANAGEMENT IBI Group is the prime consultant for this assignment and will be responsible for the day -to -day management of the project, as well as review and oversight of all deliverables. Within two weeks of receiving Notice to Proceed, we will schedule a Project Kick -Off Meeting with city staff. This meeting will provide a forum for introducing the entire project team and agency contacts, reviewing project assignments, establishing lines of communication and procedures /protocol, reviewing project scope and approach, presenting and discussing project issues, reviewing schedule and discussing critical path items. We propose to then conduct monthly project management meetings with the consultant team and Santa Ana through the duration of the project. TASK 1.2 PROJECT SCHEDULE AND TRACKING The foundation of a well -run project is the schedule. IBI will oversee the project schedule on two levels: (1) management level and (2) control level. IBI will work with