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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 7, 2011 <br />TITLE: <br />AGREEMENT WITH SERVICE 1ST TO <br />PROVIDE FOUNTAIN MAINTENANCE <br />SERVICES IN THE CIVIC CENTER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s` Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement with <br />Service 1St to provide fountain maintenance services for the City of Santa Ana for a two-year period <br />in the annual amount of $30,690, subject to non-substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency is responsible for the routine maintenance <br />of the fountains located in the Downtown Civic Center, including the Plaza of the Fountains (three <br />fountains), Plaza of the Sun, Sasscer Park, and the 2nd Street Mall fountain. The current <br />maintenance contract for this service has expired. <br />On August 24, 2011, Requests for Proposals (RFPs) were issued to companies soliciting <br />proposals from fountain maintenance vendors to service our Downtown and Civic Center <br />fountains. A pre-proposal conference was conducted on September 8, 2011 and three vendors <br />submitted proposals for consideration. California Waters, Knorr Systems, Inc. and Service 1St each <br />submitted proposals for review. A four member evaluation committee consisting of representatives <br />from PRCSA Administration, Park Services, and CDA evaluated and rated the four proposals. <br />The proposals were evaluated based on the vendor's Capability and Experience (25%), Past <br />Performance (25%), and Cost of Proposal (50%). The results of the evaluation process are as <br />follows. <br />Vendor Score <br />Service 1 S 374 <br />Knorr Systems, Inc. 339 <br />California Waters 325 <br />25H-1