25B - AGMT - EVENT PRODUCTION SRVS

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(c) Event Producer shall be responsible for securing temporary storage locations for all carnival equipment needs and must secure approval from City of any outdoor off-site accommodations within City limits no later than two weeks prior to each Event. (d) Carnival may not store equipment on City owned property or City right of way prior to the set up time, without prior city approval. Such approval must be requested no later than two weeks prior to each Event if needed. (e) Carnival staff will not be allowed to sleep inside the Event boundaries. (f) Carnival must supply restroom facilities for their staff during set up. (g) Carnival must provide 2 state licensed uniformed guards in the carnival area overnight each day of the festival. (h) Tall rides, exceeding 20 feet, may not be placed adjacent to residential units. e) MANAGEMENT PLAN. Event Producer shall secure and maintain adequate, well-trained staff with decision-making authority throughout the Events to ensure effective management of on-site logistics and compliance with the Scope of Work and with the Operational Conditions attached hereto as Exhibit A. Event Producer shall develop and submit to City no later than 30 days prior to each event. a management plan that includes the following: i) Outline of responsibilities for each team member, including how each major production component will be managed and a functional organizational chart with contact information for key staff who may need to be reached during each Event. ii) A Vendor Plan, including a schedule of vendor meeting(s) to educate all vendors on the Operational Conditions attached hereto as Exhibit A, steps to be taken to ensure compliance by vendors, process for assigning booth location, check-in process, and troubleshooting process. iii) A plan to ensure that all sub-contract vendors have the capacity to adequately staff their areas of responsibility, including on-site supervision. iv) A communication plan to ensure advanced and detailed notice of rules, regulations, requirements, and expectations of vendors, merchants, and residents. v) A detailed timeline, including benchmarks and achievement of benchmarks. vi) A strategy to ensure that all sub-contractors have the capacity to provide adequate staff to comply with their areas of responsibility with on-site supervision. f) SECURITY PLAN. Event Producer shall adhere to the Security Plan to cover all security needs and requirements, including state licensed uniformed security staffing at the levels set by the City Police Department as defined herein and in the Operational Conditions attached hereto as Exhibit A. g) ENTERTAINMENT. City shall retain final approval over all entertainment. City at its sole discretion and/or for any reason may reject entertainment chosen by Event Producer. i) Event Producer shall produce a complete entertainment schedule listing each performer and their popularity rating and submit to City no later than two weeks prior to each scheduled Event. City will provide final approval within five working days of City receipt of entertainment schedule, at which time City will provide written approval in the form of a letter from the City Manager or his designee. ii) Event Producer shall contract and pay for all talent, artists, performers, and entertainer expenses, including but not limited to travel logistics, licenses, permits, and technical requirements. 25B-6 4