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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 19, 2011 <br />TITLE: <br />CONTRACT AWARD TO BEN'S ASPHALT INC. <br />FOR ASPHALT STREET MAINTENANCE <br />(SPEC. NO. 11-060) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s' Reading <br />? Ordinance on 2nd Reading <br />? implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Ben's Asphalt Inc. for asphalt street maintenance for a one year period with <br />provision for three one-year renewals in an amount not to exceed $780,000 annually. <br />DISCUSSION <br />The Public Works Agency's Maintenance Street Division is responsible for maintaining <br />approximately 400 miles of streets within the City of Santa Ana. In order to do so, asphalt street <br />maintenance and repairs are required. <br />Services provided under the asphalt street maintenance contract include the excavation and cold <br />milling of existing roadways, the installation of pavement reinforcement fabric, construction of <br />asphalt concrete pavement, crack sealing and portland cement concrete repairs. In addition, the <br />contract provides for water and sewer system maintenance, including trench repair and the <br />adjustment of water valve boxes and manhole frames and covers to grade. <br />The notice inviting bids was advertised on November 22, 2011 and bids were solicited. A <br />summary of the bid invitations and bids received is as follows: <br />10 Invitations For Bid mailed <br />4 Invitations For Bid mailed to Santa Ana vendors <br />5 Bids received <br />4 Bids received from Santa Ana vendors <br />22B-1