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I. REQUEST FOR PROPOSAL TERMS A. PROPOSAL SUBMISSIONS Proposals must be submitted to the Budget and Accounting Section in a sealed envelope labeled with, the name of the company, RFP NO. 12-006 and the proposal due date and time. An authorized representative of the contractor must sign the proposal. B. PROPOSAL WITHDRAWAL Proposals may be withdrawn by written request received before the hour set for the opening. After that time, the contractor may not withdraw proposals for a period of ninety (90) days from the date of the opening. C. LATE PROPOSALS It is the responsibility of the contractor to see that any proposal submitted shall have sufficient time to be received by the Budget and Accounting Section prior to the proposal due date and time. The City shall not be responsible for proposals lost or delayed in the mail. Late proposals will be returned to the contractor unopened. D. REQUIRED DOCUMENTS Contractor must return the following completed documents with their proposal: 1. Detailed proposal of services in accordance with the specifications detailed in Exhibit A. Proposal should include a business plan specifying the resources the contractor will dedicate to this agreement, including a detailed organizational chart depicting the organization's hierarchy and each position and number of positions by job classification, who they report to, different crews, etc. Proposals should include job qualifications of key contract staff including general manager, superintendent, supervisor, irrigation specialists, pesticide operators, and lead maintenance workers. The organizational chart should also depict the ball diamond infield sub- contractor's staffing levels. The proposal should take into consideration the evaluation criteria included in Section III and should not exceed 20 pages. 2. Bid Bond 3. Completed Contractor's References form (Section IV); 4. Signed Proposal Form (Section V); 5. Attach Certified Irrigation certificate as required in Section II.D.2.b. 6. Exhibits B, C and D are for reference only, but will be required when a contract is awarded. Contractor must submit one original and ten (10) photocopies of each proposal offered. E. RIGHTS RESERVED The right is reserved by the City of Santa Ana to reject any or all proposals or to waive any informality or technical defect in a proposal. F. AGREEMENT Successful contractor(s) will be required to enter into an agreement with the City of Santa Ana. The City reserves the right to enter into an agreement with any, all, or none of the contractors for a one-year period, with the option of extending the agreement for three additional one-year terms. 3 25H-13