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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />PERSONNEL SERVICES DEPARTMENT <br />2006 <br />PERSONNEL SERVICES DEPARTMENT <br />RECORD RECORD RECORD RECORD <br />CATEGORY SERIES DESCRIPTION DATES <br />ENROLLMENT Dental Insurance Employee dental insurance enrollment forms" EE Separated <br />FORMS December 2006 and <br />(OFFICIAL) prior <br /> Flexible Spending, Enrollment forms for flexible spending program" EE Separated <br /> Section 125 December 2006 and <br /> prior <br /> Life Insurance Employee life insurance enrollment forms*" EE Separated <br /> December 2006 and <br /> prior <br /> Long-Term Employee Long-Term Disability Insurance EE Separated <br /> Disability enrollment forms" December 2006 and <br /> Insurance prior <br /> Medical Insurance Employee medical insurance enrollment forms" EE Separated <br /> December 2006 and <br /> prior <br />EQUAL Employment and Personnel and employment records, including EE Separated <br />EMPLOYMENT personnel records application forms`, records pertaining to December 2006 and <br />OPPORTUNITY promotions", layoffs"*, terminations", salaries*" prior <br />COMMISSION and training* <br />(EEOC) <br /> Involuntary Personnel records of terminated employee"* EE Separated <br /> termination December 2006 and <br /> prior <br />OFFICIAL Certification/ Request for Certification and/or reassignment EE Separated <br />PERSONNEL Reassignment forms which document and authorize hiring, December 2006 and <br />FILES Forms reassignment, or other employee actions.** prior <br /> Certificates of Certificates issued to EE which show completion EE Separated <br /> Training date of training class(es).* December 2006 and <br /> prior <br /> Commendation Letters of commendation and/or other EE Separated <br /> Letters congratulatory documents received by and/or December 2006 and <br /> issued to EE.* prior <br /> Disciplinary Memorandums, letters, or other records of EE Separated <br /> Actions proposed and/or implemented disciplinary December 2006 and <br /> action(s).** prior <br /> Doctor's Notes/ Notes/medical release forms, etc., submitted EE Separated <br /> Medical Releases regarding employee's medical condition.** December 2006 and <br /> prior <br /> Drug Screen Test Pre-placement and drug screening authorization EE Separated <br /> and acknowledgement form(s) and results of December 2006 and <br /> drug screening.*" prior <br />19C-8