19C - DESTRUCTION OF OBSOLETE CITY RECORDS

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PERSONNEL SERVICES DEPARTMENT RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES OFFICIAL Family and Basic employee data (name, address, class title, EE Separated PERSONNEL Medical Leave pay rate, hours worked per pay period; additions December 2006 and FILES (FML) to or deductions from wages). Dates (or hours) prior FML designated/ taken; FML notices given to employer by employee; documents from employer describing FML policies; records of premium payments of employee benefits; records of any disputed confidential files: records/documents relating to medical certifications.** Job Application Applications for employment and resumes (if any) EE Separated for hired employees.* December 2006 and prior Medical Leave of Leave of Absence forms used in the EE Separated Absences" documentation of medical leave (including December 2006 and pregnancy leave and Family and Medical prior Leave).** Miscellaneous Documents not specifically mentioned but kept in EE Separated Documents official personnel file.`** December 2006 and prior Notice of Form completed by employee and/or department EE Separated Separation indicating effective date of separation, last day on December 2006 and the job, reason for separation, etc.** prior Oath of Office Form completed and signed by employee EE Separated affirming allegiance to the Constitution of the December 2006 and United States and the Constitution of the State of prior California.* Outside Form submitted by employee for approval for EE Separated Employment employee to be engaged in outside employment.* December 2006 and prior Performance Employee performance evaluation forms EE Separated Evaluations completed by supervisory personnel re December 2006 and employees' accomplishment of their assigned prior duties and responsibilities, etc.* PERS Enrollment Forms to enroll employees in the Public EE Separated Employees' Retirement System (PERS)** December 2006 and prior Pre-Employment Forms completed by employee and medical clinic EE Separated Medical to assess physical capability of employee prior to December 2006 and hiring.** prior Security Check Form completed by Personnel Svcs to request EE Separated Form Police Dept to conduct security check on December 2006 and employee prior to hiring.* prior Special Licenses Special licenses issued to employees from DMV, EE Separated accredited schools, etc., verifying employee December 2006 and meets certain job-related requirements.* prior 19C-9