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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 19, 2012 <br />TITLE: <br />CONTRACT AWARD TO GOVPLACE <br />FOR REPLACEMENT SERVERS AND <br />STORAGE INCREASE EQUIPMENT <br />(SPEC. NO. 12-020) <br />IR?, I ?\ r . ?) '? - -) <br />`CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1St Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Govplace for replacement servers and storage increase equipment in an <br />amount not to exceed $115,000. <br />DISCUSSION <br />The Santa Ana Police Department and the City Hall Data Centers together house 77 of the total <br />118 physical computer servers in the City - 58 in the City Data Center and 19 in the Police Data <br />Center. These servers host 84 departmental applications, six enterprise applications and 34 <br />citywide computer infrastructure services. To increase capacity, server virtualization is utilized to <br />enable a single physical server to act like multiple servers, referred to as "virtual servers." A <br />component of the Information Service Division's Virtualization Project is to utilize shared storage <br />for the virtual servers. By using virtual technology, cost savings are realized on physical <br />replacement, energy, and annual maintenance costs. To date, 101 services in the two data <br />centers have been virtualized - 79 in the City Data Center and 22 in the Police Data Center. <br />During the project's initial phase, an incremental approach to providing the shared storage was <br />adopted. That is, rather than a single large purchase of shared storage, smaller, modular storage <br />systems are acquired on an as needed basis. The existing shared storage system at the Police <br />Department is very near capacity. With an increase of digital media utilized in support of Police <br />operations, additional capacity is needed to avoid impact on vital computer support. The <br />Information Services' Data Center Support Team recommends adding incremental shared <br />storage capacity for use with the computer servers in the data center at the Police Department. <br />The manufacturer of the two key physical servers deployed in 2008 to support the virtualization <br />project in the City Hall Data Center has stopped production of the server model and repair parts <br />for the model have become increasing more difficult to obtain. Additionally, the manufacturer's <br />service support is ending. Therefore, the Information Services' Data Center Support Team <br />22D-1