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Overview. The Consolidated Annual Performance and Evaluation Report
<br />(CAPER) provides annual performance reporting on client outputs and
<br />outcomes that enables an assessment of grantee performance in achieving the
<br />housing stability outcome measure. The CAPER, in conjunction with the
<br />Integrated Disbursement Information System (IDIS), fulfills statutory and
<br />regulatory program reporting requirements and provides the grantee and
<br />HUD with the necessary information to assess the overall program
<br />performance and accomplishments against planned goals and objectives.
<br />HOPWA formula grantees are required to submit a CAPER, and complete
<br />annual performance information for all activities undertaken during each
<br />program year in the IDIS, demonstrating coordination with other
<br />Consolidated Plan resources. HUD uses the CAPER and IDIS data to obtain
<br />essential information on grant activities, project sponsors, Subrecipient
<br />organizations, housing sites, units and households, and beneficiaries (which
<br />includes racial and ethnic data on program participants). The Consolidated
<br />Plan Management Process tool (CPMP) provides an optional tool to integrate
<br />the reporting of HOPWA specific activities with other planning and reporting
<br />on Consolidated Plan activities.
<br />Table of Contents
<br />PART 1: Grantee Executive Summarv
<br />1. Grantee Information
<br />2. Project Sponsor Information
<br />3. Administrative Subrecipient Information
<br />4. Program Subrecipient Information
<br />5. Grantee Narrative and Performance Assessment
<br />a. Grantee and Community Overview
<br />b. Annual Performance under the Action Plan
<br />c. Barriers or Trends Overview
<br />d. Assessment of Unmet Housing Needs
<br />PART 2: Sources of Leveraging and Program Income
<br />1. Sources of Leveraging
<br />2. Program Income and Resident Rent Payments
<br />PART 3• Accomplishment Data: Planned Goals and Actual Outputs
<br />PART 4: Summary of Performance Outcomes
<br />1. Housing Stability: Permanent Housing and Related Facilities
<br />2. Prevention of Homelessness: Short-Tenn )rousing Payments
<br />3. Access to Care and Support: Housing Subsidy Assistance with
<br />Supportive Services
<br />PART 5: Worksheet - Determining Housing Stability Outcomes
<br />PART 6: Annual Certification of Continued Use for HOPWA Facility-
<br />Based Stewardship Units (Only)
<br />PART 7: Summarv Overview of Grant Activities
<br />A. Information on Individuals, Beneficiaries and Households Receiving
<br />HOPWA Housing Subsidy Assistance (TBRA, STRMU, PHP Facility
<br />Based Units, Master Leased Units ONLY)
<br />B. Facility-Based Housing Assistance
<br />Continued Use Periods. Grantees that received HOPWA funding for new
<br />construction, acquisition, or substantial rehabilitations are required to operate
<br />their facilities for HOPWA-eligible beneficiaries for a ten (10) years period.
<br />If no further HOPWA funds are used to support the facility, in place of
<br />completing Section 713 of the CAPER, the grantee must submit an Annual
<br />Certification of Continued Project Operation throughout the required use
<br />periods. This certification is included in Part 6 in CAPER. The required use
<br />period is three (3) years if the rehabilitation is non-substantial.
<br />In connection with the development of the Department's standards for
<br />Homeless Management Information Systems (HMIS), universal data
<br />elements are being collected for clients of I IOPWA-funded homeless
<br />assistance projects. These project sponsor/subrecipicnt records would
<br />include: Name, Social Security Number, Date of Birth, Ethnicity and Race,
<br />Gender, Veteran Status, Disabling Conditions, Residence Prior to Program
<br />Entry, Zip Code of Last Permanent Address, Housing Status, Program Entry
<br />Date, Program Exit Date, Personal Identification Number, and Household
<br />Identification Number. These are intended to match the elements under
<br />HMIS. The HOPWA program-level data elements include: Income and
<br />Sources, Non-Cash Benefits, HIV/AIDS Status, Services Provided, and
<br />Housing Status or Destination at the end of the operating year. Other
<br />suggested but optional elements are: Physical Disability, Developmental
<br />Disability, Chronic Health Condition, Mental Health, Substance Abuse,
<br />Domestic Violence. Date of Contact, Date of Engagement, Financial
<br />Assistance, Housing Relocation & Stabilization Services, Employment,
<br />Education, General Health Status, , Pregnancy Status, Reasons for Leaving,
<br />Veteran's Information, and Children's Education. Other HOPWA projects
<br />sponsors may also benefit from collecting these data elements.
<br />Final Assembly of Report. After the entire report is assembled, please
<br />number each page sequentially.
<br />Filing Requirements. Within 90 days of the completion of each program
<br />year, grantees trust submit their completed CAPER to the CPD Director in
<br />the grantee's State or Local HUD Field Office, and to the HOPWA Program
<br />Office: at HOPWA a hud.¢ov. Electronic submission to HOPWA Program
<br />office is preferred; however, if electronic submission is not possible, hard
<br />copies can be mailed to: Office of HIV/AIDS Housing, Room 7212, U.S.
<br />Department of Housing and Urban Development, 451 Seventh Street, SW,
<br />Washington, D.C..
<br />Record Keeping. Names and other individual information must be kept
<br />confidential, as required by 24 CFR 574.440. However, HUD reserves the
<br />right to review the information used to complete this report for grants
<br />management oversight purposes, except for recording any names and other
<br />identifying information. In the case that HUD must review client level
<br />data, no client names or identifying information will be retained or
<br />recorded. Information is reported in aggregate to HUD without
<br />personal identification. Do not submit client or personal information in
<br />data systems to HUD.
<br />Definitions
<br />Adjustment for Duplication: Enables the calculation of unduplicated
<br />output totals by accounting for the total number of households or units that
<br />received more than one type of HOPWA assistance in a given service
<br />category such as HOPWA Subsidy Assistance or Supportive Services. For
<br />example, if a client household received both TBRA and STRMU during the
<br />operating year, report that household in the category of HOPWA Housing
<br />Subsidy Assistance in Part 3, Chart 1, Column [ 1 b] in the following manner:
<br /> [11 Outputs:
<br />Subsidy
<br />HOPWA Housin
<br />g Number of
<br />Assistance
<br /> Households
<br />1. Tenant-Based Rental Assistance I
<br /> Permanent Housing Facilities:
<br />2a. Received Operating
<br /> Subsidies/Leased units
<br /> Transitional/Short-term Facilities:
<br />2b. Received Operating Subsidies
<br /> Permanent Housing Facilities:
<br />3a Capital Development Projects placed
<br />. in service during the operating year
<br /> Transitional/Short-term Facilities:
<br />3b Capital Development Projects placed
<br />. in service during the operating year
<br />4 Short-term Rent, Mortgage, and
<br />I
<br /> Utility Assistance
<br />5 Adjustment for duplication
<br />I
<br /> subtract
<br /> TOTAL Housing Subsidy
<br />6. Assistance (Sum of Rows 1-4 minus I
<br /> Row 5
<br />Previous editions are obsolete Page i form HUD-40110-D (Expiration Date: 10/31/2014)
<br />25D-13
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