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Administrative Costs: Costs for general management, oversight,
<br />coordination, evaluation, and reporting. By statute, grantee administrative
<br />costs are limited to 3% of total grant award, to be expended over the life of
<br />the grant. Project sponsor administrative costs are limited to 7% of the
<br />portion of the grant amount they receive.
<br />Benericiary(ies): All members of a household who received HOPWA
<br />assistance during the operating year including the one individual who
<br />qualified the household for HOPWA assistance as well as any other
<br />members of the household (with or without HIV) who benefitted from the
<br />assistance.
<br />Central Contractor Registration (CCR): The primary registrant
<br />database for the U.S. Federal Government. CCR collects, validates, stores,
<br />and disseminates data in support ofagency acquisition missions, including
<br />Federal agency contract and assistance awards. Both current and potential
<br />federal government registrants (grantees) are required to register in CCR
<br />in order to be awarded contracts by the federal government. Registrants
<br />must update or renew their registration at least once per year to maintain
<br />an active status. Although recipients ofdirect federal contracts and grant
<br />awards have been required to be registered with CCR since 2003, this
<br />requirement is now being extended to indirect recipients of federal funds
<br />with the passage of ARRA (American Recovery and Reinvestment Act).
<br />Per ARRA and FFATA (Federal Funding Accountability and
<br />Transparency Act) federal regulations, all grantees and sub-grantees or
<br />subcontractors receiving federal grant awards or contracts must have a
<br />DUNS (Data Universal Numbering System) Number.
<br />Chronically Homeless Person: An individual or family who : (i) is
<br />homeless and lives or resides individual or family who: (i) Is homeless and
<br />lives or resides in a place not meant for human habitation, a safe haven, or
<br />in an emergency shelter, (ii) has been homeless and living or residing in a
<br />place not meant for human habitation, a safe haven, or in an emergency
<br />shelter continuously for at least I year or on at least 4 separate occasions in
<br />the last 3 years; and (iii) has an adult head of household (or a minor head
<br />of household if no adult is present in the household) with a diagnosable
<br />substance use disorder, serious mental illness, developmental disability (as
<br />defined in section 102 of the Developmental Disabilities Assistance and
<br />Bill of Rights Act of 2000 (42 U.S.C. 15002)), post traumatic stress
<br />disorder, cognitive impairments resulting from a brain injury, or chronic
<br />physical illness or disability, including the co-occurrence of 2 or more of
<br />those conditions. Additionally, the statutory definition includes as
<br />chronically homeless a person who currently lives or resides in an
<br />institutional care facility, including ajail, substance abuse or mental health
<br />treatment facility, hospital or other similar facility, and has resided there
<br />for fewer than 90 days if such person met the other criteria for homeless
<br />prior to entering that facility. (See 42 U.S.C. 11360(2))This does not
<br />include doubled-up or overcrowding situations.
<br />Disabling Condition: Evidencing a diagnosable substance use disorder,
<br />serious mental illness, developmental disability, chronic physical illness,
<br />or disability, including the co-occurrence of two or more of these
<br />conditions. In addition, a disabling condition may limit an individual's
<br />ability to work or perfonn one or more activities of daily living. An
<br />HIV/AIDS diagnosis is considered a disabling condition.
<br />Facility-Based Housing Assistance: All eligible HOPWA Housing
<br />expenditures for or associated with supporting facilities including
<br />community residences, SRO dwellings, short-term facilities, project-based
<br />rental units, master leased units, and other housing facilities approved by
<br />HUD.
<br />Faith-Based Organization: Religious organizations ofthree types: (1)
<br />congregations; (2) national networks, which include national
<br />denominations, their social service arms (for example, Catholic Charities,
<br />Lutheran Social Services), and networks of related organizations (such as
<br />YMCA and YWCA); and (3) freestanding religious organizations, which
<br />are incorporated separately from congregations and national networks.
<br />Grassroots Organization: An organization headquartered in the local
<br />community where it provides services; has a social services budget of
<br />$300,000 or less annually, and six or fewer full-time equivalent
<br />employees. Local affiliates of national organizations are not considered
<br />"grassroots."
<br />HOPWA Eligible Individual: The one (1) low-income person with
<br />HIV/AIDS who qualifies a household for HOPWA assistance. This person
<br />may be considered "Head of Household." When the CAPER asks for
<br />information on eligible individuals, report on this individual person only.
<br />Where there is more than one person with HIV/AIDS in the household, the
<br />additional PWH/A(s), would be considered a beneficiary(s).
<br />HOPWA Housing Information Services: Services dedicated to helping
<br />persons living with HIV/AIDS and their families to identify, locate, and
<br />acquire housing. This may also include fair housing counseling for eligible
<br />persons who may encounter discrimination based on race, color, religion,
<br />sex, age, national origin, familial status, or handicap/disability. .
<br />HOPWA Housing Subsidy Assistance Total: The unduplicated number
<br />of households receiving housing subsidies (TBRA, STRMU, Permanent
<br />Housing Placement services and Master Leasing) and/or residing in units
<br />of facilities dedicated to persons living with HIV/AIDS and their families
<br />and supported with HOPWA funds during the operating year.
<br />Household: A single individual or a family composed of two or more
<br />persons for which household incomes are used to determine eligibility and
<br />for calculation of the resident rent payment. The tern is used for
<br />collecting data on changes in income, changes in access to services, receipt
<br />of housing information services, and outcomes on achieving housing
<br />stability. Live-In Aides (see definition for Live-In Aide) and non-
<br />beneficiaries (e.g. a shared housing arrangement with a roommate) who
<br />resided in the unit are not reported on in the CAPER.
<br />Housing Stability: The degree to which the HOPWA project assisted
<br />beneficiaries to remain in stable housing during the operating year. See
<br />Part 5: Determininglfousing Stability Outcomes for definitions of stable
<br />and unstable housing situations.
<br />In-kind Leveraged Resources: These involve additional types ofsupport
<br />provided to assist HOPWA beneficiaries such as volunteer services,
<br />materials, use of equipment and building space. The actual value of the
<br />support can be the contribution of professional services, based on
<br />customary rates for this specialized support, or actual costs contributed
<br />from other leveraged resources. In determining a rate for the contribution
<br />of volunteer time and services, use the rate established in HUD notices,
<br />such as the rate often dollars per hour. The value of any donated material,
<br />equipment, building, or lease should be based on the fair market value at
<br />time of donation. Related documentation can be from recent bills of sales,
<br />advertised prices, appraisals, or other information for comparable property
<br />similarly situated.
<br />Leveraged Funds: The amount of funds expended during the operating
<br />year from non-HOPWA federal, state, local, mid private sources by
<br />grantees or sponsors in dedicating assistance to this client population.
<br />Leveraged funds or other assistance are used directly in or in support of
<br />HOPWA program delivery.
<br />Live-In Aide: A person who resides with the HOPWA Eligible Individual
<br />and who meets the following criteria: (1) is essential to the care and well-
<br />being of the person; (2) is not obligated for the support of the person; and
<br />(3) would not be living in the unit except to provide the necessary
<br />supportive services. See the Code of Federal Regulations Title 24. Part
<br />5.403 and the FIOPWA Grantee Oversight Resource Guide for additional
<br />reference.
<br />Master Leasing: Applies to a nonprofit or public agency that leases units
<br />of housing (scattered-sites or entire buildings) from a landlord, and
<br />subleases the units to homeless or low-income tenants. By assuming the
<br />tenancy burden, the agency facilitates housing of clients who may not be
<br />able to maintain a lease on their own due to poor credit, evictions, or lack
<br />ofsufflcient income.
<br />Operating Costs: Applies to facility-based housing only, for facilities
<br />that are currently open. Operating costs can include day-to-day housing
<br />Previous editions are obsolete Page ii form HUD-401 10-D (Expiration Date: 10/3112014)
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