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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 7, 2012 <br />TITLE: <br />CONTRACT AWARD TO <br />CYBER COMPUTERS INC <br />FOR HP STORAGE EQUIPMENT <br />(SPEC. NO. 12-027) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1St Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Cyber Computers Inc for HP Storage equipment in an amount not to exceed <br />$41,500. <br />DISCUSSION <br />The Santa Ana Police Department and the City Hall Data Centers together house 77 of the total <br />118 physical computer servers in the City - 58 in the City Data Center and 19 in the Police Data <br />Center. These servers host 84 departmental applications, six enterprise applications and 34 <br />citywide computer infrastructure services. To increase capacity, server virtualization is utilized to <br />enable a single physical server to act like multiple servers, referred to as "virtual servers." A <br />component of the Information Service Division's Virtualization Project is to utilize shared storage <br />for the virtual servers. By using virtual technology, savings are realized on physical replacement, <br />energy, and annual maintenance costs. <br />During the project's initial phase, an incremental approach to providing the shared storage was <br />adopted. Rather than one big purchase of shared storage, smaller, modular, incremental storage <br />systems are being acquired on an as needed basis. The Community Development Agency is the <br />next agency scheduled for conversion to virtualization of supporting servers. Additionally, <br />archival fire service data and data from daily City business operations necessitate an increase in <br />computer data storage capacity. The Information Services' Data Center Support Team <br />recommends adding incremental shared storage capacity for use with the servers in the data <br />center within City Hall. <br />On March 19 of this year, the City Council approved an increase of shared storage for the Police <br />Department Data Center. Along with this expansion of stored data comes an increased <br />requirement for protective backup and recovery services. The current backup and recovery <br />hardware in the Police Department Data Center was installed in 2008. Since then, the Police <br />Department's data has doubled and has outpaced the system's performance and capacity. In <br />22D-1