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<br /> <br /> <br /> Park Landscape Maintenance Agreements <br /> June 4, 2012 <br /> Page 2 <br /> <br /> <br /> <br /> DISCUSSION <br /> The Parks, Recreation and Community Services Agency (PRCSA) currently divides the City into <br /> five separate park maintenance districts. Master Landscape (District 1), DMS Facility Services <br /> (District 2), and Midori Gardens (District A) have agreed to renew their agreements for another <br /> term. An RFP process was completed for District 3 and a new contractor is being proposed for <br /> that district. PRCSA is recommending a temporary agreement in District 4 while the RFP process <br /> is completed for that area. In order to improve operations, PRCA is also working on adjusting <br /> contract start dates from July 1 to February 1. Two of the proposed agreements are for a 19- <br /> month period, which will shift the contract start dates for future contractors to February 1. This will <br /> allow new contractors to take over when things are growing the slowest and there are no major <br /> field renovations scheduled. <br /> In District 1, staff proposes to enter into a 19-month agreement with Master Landscape. District 1 <br /> is located in the northwest quadrant of the City and includes six properties, including El Salvador, <br /> Riverview and Rosita parks. The 19-month base contract cost is $401,957. An additional 10% <br /> contingency is included for unanticipated work, resulting in a total contract amount of $442,153. <br /> Master Landscape requested a CPI increase and a 1.5% CPI increase is included in this cost. <br /> Master Landscape has been providing landscape maintenance services for the City since 2007 <br /> and is performing satisfactorily. <br /> <br /> Staff proposes to enter into a 19-month agreement with DMS Facility Services for the maintenance <br /> of District 2. District 2 is located in the northeast quadrant of the City and includes 15 properties, <br /> including Cabrillo, Morrison, Portola and Santiago parks. The 19-month base contract cost is <br /> $576,332. An additional 10% contingency is included for unanticipated work, resulting in a total <br /> contract amount of $633,965. DMS requested a CPI increase and a 1.5% CPI increase is included <br /> in this cost. DMS has been providing landscape maintenance services for the City since 2010 and <br /> is performing satisfactorily <br /> On January 17, 2012, the City Council approved the release of an RFP for the maintenance of <br /> District 3. On April 17, 2012 an RFP was issued and seven contractors submitted proposals. <br /> Parkwood Landscape, Vista Del Verde Landscape, Mariposa Landscape, Pinnacle Landscape, <br /> Marina Landscape, Midori Landscape and Mission Landscape each submitted proposals for <br /> consideration. The RFP evaluation results are as follows: <br /> <br /> Contractor Score* <br /> Vista Del Verde 337 <br /> Mariposa 308 <br /> Parkwood 292 <br /> Midori 201 <br /> Mission 198 <br /> Marina 192 <br /> Pinnacle Non-Responsive <br /> <br /> * Maximum 400 points possible <br /> <br /> <br /> <br /> 251-2 <br />