25H - AGMT - STREET SWEEPING SERVICES

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 16, 2012 TITLE AGREEMENT AWARD FOR STREET SWEEPING SERVICES CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s` Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the agreement with Athens Services to provide street sweeping services for an eight-year term, for an amount not to exceed $801,000 annually, plus a 10% contingency, with an option for an eight-year extension, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION Background: The Public Works Agency's Maintenance Services Division is responsible for sweeping all of the City roadways with an annual goal to sweep over 60,000 curb miles, including sweeping residential areas weekly. This program is funded from revenues generated from the Sanitation Fee, which has remained the same since 1996 with the passage of Proposition 218. Budget estimates made last year indicated that the Sanitation Enterprise Fund would have a shortfall of over $2 million at the end of fiscal year 2011-12. As a result, staff has been pursuing lower-cost alternatives to allow for the continued operation of the city's maintenance programs, including reductions in tree plantings, equipment transfers, and contracting parking control services, which are also supported by the sanitation fee. The Division is proposing to contract street sweeping services. Reducing service levels and frequency, using a hybrid of staff and contracted sweeping, and full-contract sweeping have been considered. Full-contract street sweeping was determined to be the most cost effective alternative and is anticipated to save the Sanitation Enterprise Fund over $1.5 million annually, which is 35 percent less than the current program cost of $4.3 million. 25H-1