25H - AGMT - STREET SWEEPING SERVICES

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Agreement Award for Street Sweeping Services July 16, 2012 2of6 Procurement Process for Contract Sweeping: Staff advertised and released a Request for Proposals (RFP) on November 21, 2011 and requested quotes for four sweeping scenarios that included different levels of sweeping service. Requirements of the RFP included: continuous staffing provisions for sweeping routes when contract staff is on leave; alternative-fuel sweepers and relief sweepers; GPS tracking software; 400 miles of special sweeping at no additional cost for parades, special events, and roadway hazards; soliciting employment opportunities from Santa Ana residents; and participation in community events. Additionally, the RFP required contractors to extend offers of employment to any displaced City street-sweeper equipment operators for a minimum of one year at their last base salary amount. Furthermore, the City would have the ability to add or delete services without City employee and equipment impacts. Staff held a pre-proposal meeting on December 1, 2011 and 11 sweeping contractors attended. Submittals were due on January 4, 2012 and the City received proposals from four sweeping contractors. The proposals were evaluated by a team comprised of two representatives of the Public Works Agency and one from another City utilizing the following criteria: phasing approach; equipment, employee training program, ability to meet performance on schedule, company experience and reputation, and competiveness of the fees. In addition, staff performed reference checks on all of the proposers and determined that all were highly qualified. All four contractors were invited to the interview phase of the evaluation process. The maximum obtainable rating score for each of the four proposers was 330. The ratings and costs for the four contractors are identified in Table 1: TABLE 1 TOTAL RANK PROPOSER LOCATION RATING PERCENTAGE PROPOSALFEE SCORE (CURB MILE) 1 Athens Services City of Industry 304 92.1 $850,790 $16.00 2 Clean Street Gardena 288 87.3 $1,250,300 $23.42 3 Venco Power Oxnard 267 80 9 $983,370 Sweeping Inc. . ($18.42) 4 *R.F. Dickson Co. Inc. Downey 216 65.5 $1,187,304 $22.24 *R.F. Dickson Co. Inc. submitted an alternative proposal which did not include the hiring of the displaced City employees, however, it did comply with the balance of the RFP requirements. 25H-2