25H - AGMT - STREET SWEEPING SERVICES

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Coordination by the awarded Contractor with the City, other contractors and agencies will be required to achieve satisfactory and timely delivery of the street sweeping services. Coordination may include, but not be limited to, coordination with neighborhood and civic groups, local and/or state agency boards, and attendance at City Commission, Agency and Council meetings,. The City will decide the manner in which the coordination efforts with be conducted. At the City's option, coordination efforts may be performed by the Contractor's direct contact, by the Contractor acting through the City or by the City only. When coordination efforts require agreements, such agreements shall be coordinated through the City. IX. CONTRACTOR RESPONSIBILITIES The selected Contractor will assume responsibilities for Contractor shall identify a operations and contractual Agreement. sole point of contact with the matters, including payment X. INITIATION/KICK OFF MEETING all services in its proposal. The selected greatest knowledge in regard to sweeping of any and all charges resulting from the The successful Proposer will be required to meet with City staff prior to commencement of sweeping services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling of routes. XI. CITY BUSINESS LICENSE The selected Proposer shall be required to obtain a City of Santa Ana Business license within 30-days of selection and must provide a copy to the City Projects Manager or designee prior to commencing any work in Santa Ana. XII. ADDENDA Any subsequent changes in RFP from the date of preparation to date of submittal will result in an addendum by the issuing office. XIII. RULES FOR PROPOSALS The signer of the RFP must declare in writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the proposal has full authority to bind the proposer (Exhibit H). XIV. PRE-PROPOSAL MEETING A mandatory pre-proposal meeting is scheduled for Thursday, December 1, 2011 at the Public Works Agency-Maintenance Services, 220 S. Daisy Avenue M-85, Second Floor, Santa Ana, CA 92703, at 9:00 AM. The meeting will include a detailed discussion of the project, route schedule, posting programs etc. and will be followed by a question and answer session. All questions shall be required to be submitted in written form. After the pre-proposal meeting, City will respond to pre-proposal attendees by e-mail to written questions or requests for clarifications. Contractor Operation/Field Supervisors are highly suggested to attend this meeting. XV. E-MAIL COMMUNICATIONS AND INTERPRETATIONS/CLARIFICATIONS 25H-37