25H - AGMT - STREET SWEEPING SERVICES

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To facilitate the Request for Proposals (RFP) process, Proposers are required to monitor and respond to e-mail requests within 48 hours. No oral interpretations will be made by the City to any Proposer as to the meaning of requirements identified herein, including the Scope of Service and Terms and Conditions. Every request for such an interpretation must be made in writing via e-mail to the Projects Manager no fewer than five calendar days prior to the date set for opening of proposals. Significant interpretations or clarification will be made by an addendum to this RFP, which will be sent as promptly as is practicable to all persons to whom the Request for Proposals have been issued by the City. Addenda may become part of the agreement documents. XVI. SUBMITTAL INFORMATION AND DEADLINE Proposals are due to the City of Santa Ana, Office of the Executive Director, Public Works Agency Attention: Pedro Guillen, 20 Civic Center Plaza, Ross Annex, 4t" Floor, Santa Ana, CA 92701 on Wednesday, December 21, 2011 at 4:00 p.m. Faxed and E-mail proposals will not be accepted. XVIL SUBMITTAL REQUIREMENTS The RFP is intended to assess and evaluate each firm's capabilities as they apply to the proposed project. Each firm must address each of the following items in its response to the RFP. A. Statement of Qualifications - In order to maintain uniformity, the Statement of Qualifications must be limited to a MAXIMUM of 30 PAGES (excluding front and back covers, section dividers and resumes). The page limitation includes all appendixes, attachments and supplemental information. The following information is required: 1. Cover Letter - A letter signed by a principal or authorized representative who can make legally binding commitments for the entity. 2. Firm and Personnel Experience: A profile of the firm's experience, personnel and history relating to the scope of work identified in Exhibit A. Include project description, year completed, client name, with a contact and their telephone number. The Project Manager/Principal Agent's contact information (e.g. Operation/Field Supervisor) for the proposed work shall be identified and associates in-charge when Project Manager/Principal Agent is absent as well as that of other key personnel. An organization chart identifying only those who will perform work for the proposed project and their brief resume (if applicable). The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. 3. Financial Responsibility (Capacity): Proposer shall submit its most recent audited financial statement, evidencing Proposer's financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a 90-day period. If said financial statement does not reflect full 90 day operational capacity, Proposer may include a letter of credit as evidence of supplemental capacity. 4. Submittal of Proposal a. Four (4) copies of the response to the RFP shall be signed by a company official with the power to bind the company. b. One (1) copy of the submittal on a Compact Disc, USB Flash Drive or Equivalent. c. Structure your proposal to include the Scope of Services response, General Time implementation Schedule, Fees/Contract Price and Exhibits. 5. Work History - Exhibit D-Relevant Work History: The Contractor shall submit a list of all agencies, past and present, for whom you have provided work similar to that identified in the RFP (Exhibit A). 6. Proposal Deposit (Bid Bond): Five-percent (5%) of the total proposed annual contract amount of the proposal Scenario One in Exhibit B. B. EXHIBIT B - PROPOSERS STATEMENT AND PROPOSAL ITEM PRICING C. EXHIBIT C - ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY 25H-38