MX LIVE - 2012 - Laserfiche WebLink

Home Browse Search

iii) Street reopening to vehicular traffic within the entire festival boundaries with the exception of the carnival area must be complete no later than 8:00 am the Monday following each Event. iv) Street reopening to vehicular traffic of carnival area must be complete no later than 5:00 pm the Monday following each Event. v) Final schedules for street closures and reopening shall be approved by the City. vi) "No Parking" signage must be posted on those portions of the street that will be affected by the closure 24 hours in advance of the event. Said posting shall be conducted by City staff and reimbursed by Event Producer. vii) Event Producer shall pay for the set up and tear down of traffic control barriers. Event Producer shall pay for and maintain private security staffing for all barricaded streets to maintain traffic control during each Event as approved by the City's Police Department following the specification of the City's Public Works Agency's Traffic Division. d) LOGISTICAL PLAN. Event Producer shall develop a well structured logistical plan ensuring that all aspects of the Events are well -coordinated prior to, during, and immediately following each Event, including considerations for addressing the needs of the downtown merchants and residents as follows: i) LAYOUT and BOOTHS. The layout of each Event, including the placement of vendor and sponsor booths with designated boundaries for each booth, stages, carnival rides and booths, equipment set up, etc., shall be approved by the City. The Event Producer shall submit to the City the first layout draft 60 days prior to each event at the pre -event meeting. ii) VENDORS. Event Producer shall submit to City a list of all festival and parade vendors, including vendor sub -contractor agreements if any, no later than 2 weeks prior to each event, including festival and parade vendors with required business license and health department clearance. Late vendors must be submitted as they are received, but in no event shall any vendor agreement be submitted less than three (3) business days prior to the event. City may, in its sole discretion, disapprove any such vendor. iii) PERMITS. Event Producer shall secure all required permits for festival area no later than 30 days prior to each event unless otherwise indicated, including but not limited to (a) Electrical permits for booths (b) Stage permits as required by the City's Planning and Building Department (c) Tents and canopies larger than 10 feet by 10 feet as required by the City's Planning and Building Department (d) Fire Department approval for vendors and sponsors booths that may block an entire street thereby eliminating the 20 foot clearance requirement to be secured two weeks prior to each Event. iv) STAGES. A minimum of one stage and associated entertainment shall be programmed and produced for the duration of Event I and Event II, however two stages may be programmed with advanced approval of the City for either or both events. (a) Stage location shall be mutually agreed between City and Event Producer. (b) Event Producer shall secure all permits no later than 30 days prior to each Event as required by the Planning and Building Agency set forth herein and as described in the Operational Conditions attached hereto as Exhibit A for the construction of all stages. Any modifications to these requirements must be approved by the Planning and Building Agency. v) CLEAN UP. Event Producer will maintain continuous litter control during the entirety of each Event, including during the parade hours and shall: (a) provide a professional cleaning crew to ensure that trash does not accumulate on streets and sidewalks at any time during Events; 2