CITCOM, INC. 2 -2012 - Laserfiche WebLink

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Proposed Wark Plan Cit G'om, lnc has previously assisted SAPD, and has recently participated in several onsite discussions regarding the organization's preferred approach to modernizing technology. Based on our discussions, past work, and experience, we have developed the. following two-phase work plan (subject to collaborative review and approval). PHASE I: TECHNOLOGY ACQUISITION ?1?351! i-?; f'TG}€>?i_ 3t71 ?foiiG(1 Upon a notice to proceed, Cit Com would assemble the assigned projec[ team, onsite, to conduct a Formal Project Kick-Off meeting. Typically, the initiation entails a full day of activity, and is intended to achieve the following: • Personally introduce the key Cit Com and agency project participates_ • Enable the key project stakeholders an opportunity to describe their vision, goals, and expectations of both Cit Com, as well as the ultimate vendor. • Identify facilit}' location(s), and access controls? • Review high-level plans, and seek/obtain clarification. • Discuss and understand pre-existing governance structures- Folloh-ing the Project Kick-Off meeting (which typically occurs in the morning), Cit Com personnel would conduct facilitated meetings with the SAPD Project Manager, the project team, and identified representatives, to begin work on the Project Plan, which governs the manner and conditions that guide the project from beginning to end, serving as `the project's blueprint°. Cit Com would create a comprehensive Project Plan, speciFic to the nuances of the initiative, including the following elements: • Identification oFkey project stakeholders who are affected by the current and future public safety information technologies. • Define the project's scope, objectives, plans, and requirements. • Develop change order procedures. • Establish a Microsoft SharePoint project website (optional)? • Discuss general procurement guidelines and agency-required parameters- • Determine various agencies and users' Icvel of participation, roles and responsibilities. • Discuss existing project budget estimates and stare gathering information necessary to prepare a preliminary budget. • Identify relevant grant reporting requirements and intervals (if applicable). • Prepare plans, calendars, and milestones including: - List of tasks, deliverables and meeting schedules °a - Scheduled progress meetings 0 d - Method of updating general personnel of project status r? ? Specifi c deliverables For this task would include: ,.? .. .:s?i ?