CITCOM, INC. 2 -2012 - Laserfiche WebLink

Home Browse Search

• Project Plan, including: - Project Governance (Steering Committee) - Project Team Organization Chart (with roles/responsibilities) - Project Methodology (tasks) - Change Management Plan - Risk Management Plan - Project Escalation Procedures - Communications Plan - Preliminary Budget - Project Work Plan (Microsoft Project 2007 GANTT chart) • Initial and Recurring Reporting Tools: - Monthly Project Swtus Reports - Project SharePoint Website (optional) l?c-3 ?C I- 3: 14r-;?C?S Fi PS CIiidSiS One oFthe ke}' tasks in project planning is to educate current, future and other potential stakeholders about the benefits and payoffs oFmodernizcd public safety technology. Even when stakeholders seem to support the idea, it is still critical to articulate the need and state the benefits, particularly when multiple alternatives exist for stakeholder consideration- Therefore, Cit CGom would prepare a Needs Analysis to describe the potential benefits to the organization and the public that would emerge from the selected approach. The Business Case would include a summarv of the Analysis of Alternatives, as well as a recommended alternative with supporting documentation related to the analysis (including estimated proposed alternative and avoidance costs). The. Needs Analysis would highlight the following: Potential improvements that are likely to be achieved Uvough the introduction of contemporary dispatch technology, including: - Reduction of redundant data entry and. paper documents - Data accuracy and speed of retrieval - Single point of data entry thus eliminating duplicate data entry and reducing the amount of errors and conflicts contained within stand-alone systems - Better decision-making by field personnel, police, investigators, and management in allocating resources - Reduced in-kind costs associated with each benefit • Potential opportunities that will stem from the introduction of new [echnology, including: Y3 0 ca 0 v