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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 17, 2012 <br />TITLE: <br />APPROVAL OF FIRE/EMS EMERGENCY <br />AMBULANCE TRANSPORTATION AND <br />RELATED SERVICES AGREEMENT <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Staff recommends that the Mayor and City Council: <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s' Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Elect to retain final contract selection and contract award authority for Exclusive Operating <br />Area 20 - City of Santa Ana <br />2. Approve the professional grading panel recommendation to select CARE Ambulance <br />Services, as the 9-1-1 Emergency Ambulance Service provider for the City of Santa Ana <br />effective September 20, 2012, and authorize the City Manager to execute the three-year <br />Agreement including any non-substantive amendments as determined by the City Attorney <br />in an amount not to exceed the three-year total contract amount of $2,881,675 for the first <br />year, $2,968,125 for year two and $3,057,169 for year three; and <br />3. Authorize the City Manager to execute two optional one-year extensions for a possible total <br />contract period of five years; and <br />4. Upon completion of a cost analysis review of outsourcing the ambulance billing function, if <br />the results reflect an overall positive benefit to the City of Santa Ana, authorize the City <br />Manager to enter into an agreement with CARE Ambulance Services to perform the 9-1-1 <br />ambulance billing for the City of Santa Ana at the agreed upon rates as stated within the bid <br />submittal. <br />DISCUSSION <br />Competitive Process for Exclusive Operatinq Area #20 for Ambulance Service <br />Pursuant to the Emergency Medical Services (EMS) act, only the County may create Exclusive <br />Operating Areas (EOA) for the provision of ambulance services. The City of Santa Ana was <br />established as EOA No. 20 and, until the transition to the Orange County Fire Authority (OCFA), <br />was not required to conduct the competitive process as the 9-1-1 transportation service was <br />provided by city firefighter personnel prior to 1980 and therefore exempt from the EMS statue that <br />requires the process competitive. <br />25F-1