25F - AGMT - EMERGENCY TRANSPORTATION SRVS

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Approval of Fire/EMS Emergency Ambulance Transportation and Related Services Agreement September 17, 2012 Page 2 The act only requires that the competitive bid process occurs for agencies that change their method of 9-1-1 transportation service delivery after 1980. Effective April 20, 2012, Santa Ana transitioned to the OCFA and, as part of the transition, now contracts out 9-1-1 emergency transportation services. Consistent with the EMS Act, the city is required to conduct a competitive bid process. Under the State EMS guidelines, the County must conduct the competitive process for the selection and award of exclusive operating areas in order for jurisdictions to avoid anti-trust liability. The County has delegated its responsibility for conducting the competitive process to the OCFA for all OCFA jurisdictional areas except the cities of Buena Park, San Clemente, and Westminster. While the competitive process was delegated to the OCFA, the State and County EMS agencies are still responsible for ensuring the process is fair and competitive and have ultimate oversight responsibility, including the review and approval of all RFP documents. Contracting Authority Under the current County EMS system, OCFA member cities may decide whether they want to retain final selection and contracting authority for themselves or whether they want to delegate such authority to the OCFA Board of Directors. Currently, approximately half of OCFA cities have elected to retain final selection and contracting authority, while half have delegated such responsibility to OCFA. Recommended action number one of this staff report will formalize the City of Santa Ana election to retain the selection and award authority. Summary of the RFP process The Orange County Fire Authority (OCFA), on behalf of the City of Santa Ana, developed and issued Phase I (the Prequalification Phase) of the Request for Proposals for Fire/EMS Emergency Ambulance Transportation and Related Services. The Phase I RFP announcement was sent to the Ambulance Association of Orange County and all licensed Orange County ambulance providers on February 22, 2012. The purpose of Phase I was to ensure that qualified and experienced 9-1-1 providers were offered the opportunity to participate in Phase II (Proposal, Grading, Recommendation, and Selection) of the RFP process. The Phase I RFP was issued on February 23, 2012. Key components and submittal requirements of the Phase I included: • A resume of recent (9-1-1 emergency ambulance transportation experience) • Submission of audited financial statements • Acknowledgement of willingness to commit to the insurance requirements • Litigation and Performance History 25F-2