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City of Santa Ana <br />City of Santa Ana <br />Phase 2: Emergency Ambulance Transportation and Related Services RIP <br />Table of Contents <br />GENERAL INFORMATION <br />1.1 BACKGROUND .................................................................................................................................1 <br />1.2 SCOPE OF SERVICES ........................................................................................................................2 <br />1.2.1 FIRST TIER SERVICE ...............................................................................................................2 <br />1.2.2 M MUTUAL AID SERVICES ......................................................................................................3 <br />1.2.3 BLS AND ALS SERVICES ...........................................................................................................4 <br />1.2.4 MINIMUM QUALIFICATIONS OF TRANSPORTATION PERSONNEL ...........................................4 <br />1.2.5 COMPENSATION ......................................................................................................................4 <br />1.2.6 BILLING ..................................................................................................................................5 <br />1.2.7 TERM ......................................................................................................................................5 <br />1.2.8 ANNUAL REVIEW ....................................................................................................................6 <br />1.3 NOTICE INVITING PROPOSALS ..........................................................................................................6 <br />1.4 REJECTION OF BIDS ..........................................................................................................................6 <br />1.5 COST OF PREPARATION ....................................................................................................................6 <br />1.6 UNDERSTANDING PROPOSAL ............................................................................................................7 <br />1.7 CONTRACTOR SELECTION AND AWARD ...........................................................................................7 <br />2. ADMINISTRATION ............................................................................................................................8 <br />2.1 BID PROPOSAL SUBMISSION PROCESS ..............................................................................................8 <br />2.2 MANDATORY BID PROPOSAL PRE-SUBMISSION CONFERENCE .........................................................8 <br />2.3 BID PROPOSAL SUBMISSION REQUIREMENTS ...................................................................................8 <br />2.3.1 BID PROPOSAL SUBMISSION DATE ...........................................................................................8 <br />2.3.2 BID PROPOSAL SUBMISSION INSTRUCTIONS ............................................................................9 <br />2.4 PUBLIC OPENING OF BID PROPOSALS ............................................................................................. 12 <br />2.4.1 BID PROPOSAL OPENING ........................................................................................................ 12 <br />2.4.2 LATE SUBMISSION .................................................................................................................. 13 <br />2.5 BID PROPOSAL EVALUATIONS ........................................................................................................ 13 <br />2.5.1 COMPETITIVE PROCESS ......................................................................................................... 13 <br />2.5.2 PROPOSAL GRADING PANEL ................................................................................................... 13 <br />2.6 ADMINISTRATIVE ........................................................................................................................... 14 <br />2.6.1 BID PROPOSAL DEPOSIT ......................................................................................................... 14 <br />2.6.2 ORAL PRESENTATIONS ........................................................................................................... 14 <br />2.6.3 PROPRIETARY INFORMATION ................................................................................................ 14 <br />2.6.4 VOLUNTARY WITHDRAWAL OF BID PROPOSAL ..................................................................... 15 <br />2.6.5 CANCELLATION OF RFP PROCESS .......................................................................................... 15 <br />2.7 BID PROPOSAL REJECTION ............................................................................................................. 15 <br />2.8 AWARD PROTEST ............................................................................................................................ 16 <br />2.9 PROPOSED SCHEDULE OF EVENTS .................................................................................................. 17 <br />3. GENERAL TERMS AND CONDITIONS .......................................................................................18 <br />3.1 PROPOSED CONTRACT ....................................................................................................................18 <br />3.2 CONTRACT DOCUMENTS ................................................................................................................18 <br />3.3 CONTRACT MODIFICATIONS AND AMENDMENTS ...........................................................................18 <br />3.4 CONTRACT ADMINISTRATION ........................................................................................................19 <br />3.5 CONTRACT EFFECTIVE DATE .........................................................................................................19 <br />3.6 CONTRACT TERM ............................................................................................................................19 <br />3.6.1 TERM ....................................................................................................................................19 <br />3.6.2 CONTRACT EXTENSION ........................................................................................................19 <br />3.6.3 TERMINATION ......................................................................................................................19 <br />3.7 INSURANCE .............................................................................................................................. 20 <br />25F-16